Senior Director Project Management - Family Residences and Essential Enterprises

Overview

ORGANIZATION SUMMARYFamily Residences and Essential Enterprises, Inc. (FREE) benefits and proudly supports more than 4,000 individuals with intellectual / developmental disabilities, mental illness and traumatic brain injury. It is the mission of FREE to support people of all abilities reach their full potential and thrive in their communities. FREE provides a diverse array of supports and services including: housing; recovery services; transition to work; employment; day, community and family services; respite; crisis services; education and after school support; specialty health services; and advocacy.

POSITION SUMMARYUnder the supervision of the Chief Administrative Officer, the Senior Director plans and coordinates the activities and operations of assigned capital improvements projects, executes all aspects of contracted services for capital projects for the agency and ensures the timely, accurate, and cost-effective completion of projects. This position is responsible for the direct supervision of the Director of Project Management. The position is full time and exempt from overtime.

Responsibilities

DUTIES, RESPONSIBILITIES, AND ESSENTIAL FUNCTIONS• Leads in project management and full execution of capital renovation projects, including the development of Scopes of Work for special projects and small to mid-size renovations.• Leads in the development, oversight, tracking, and expenditures of capital projects within FREE Network as identified in partnership with operations and property director teams.• Responsible for acquiring, opening, and development of new housing opportunities; including communication with regulatory bodies (OPWDD/OMH) and ensuring all regulations are being followed and deadlines are being met.• Leads the organization in the Prior Property Approval (PPA) process associated with all residential properties.• Assists in developing, soliciting, and awarding sealed bids, requests for proposals (RFP), request for quote (RFQ) and request for information (RFI) related to construction and maintenance service contracts.• Assists in contracting for maintenance services, including cleaning, landscaping, snow removal, appliance repair, dryer vent, gutter, power washing and other ongoing services as requested.• Works closely with the Legal Counsel to conform language to compliant with the New York State contract requirements and create and expedite contracts including knowledge of the American Institute of Architects (AIA) Contracts software system.• Participates and maintains ongoing relations and documentation with DDRO on all EMODmatters including scope of work, bidding process, MWBE/SDVOB vendor sourcing, NYSreporting and contract execution.• When applicable, responsible for planning, organizing and expediting the closing offacilities, working with Agency Leadership, Maintenance team, and movers to meet tighttimelines in accordance with closings.• Researches and vets agency vendors to maintain a pool of reliable and qualified vendors forthe agency• Establishes positive working relationships with co-workers, management, otherdepartments, affiliated agencies, contactors and vendors and other valued stakeholders.• Assists in maintaining good relationships with members of surrounding communities.• Responsible for timely review and approvals of property related purchases.• Maintains and contributes to the property maintenance network within our organization.• Handles program equipment, consumable materials and resources in a cost-consciousmanner.• Ensures that all required documentation (paper and electronic) is completed /processedappropriately, in a timely manner, and meets quality and compliance thresholds.• Performs other duties as assigned.Responsibilities of All FREE Employees• Always communicate in a respectful manner with all people including the people we support,supervisors, other valued team members, and members of the community.• Complies fully with FREE’s confidentiality policies by holding in strictest confidence allinformation pertaining to members, residents, the people we support and their families, clients,providers, contractors, and employees.• Meets all safety training requirements; adheres to all safety policies and reports any and allunsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose asafety or health risk.• Coordinates, supports, attends and participates in all required events/ meetings/ reviews/committees, including ones outside of standard working hours.• Meets all job requirements and stays in compliance.• Adheres to FREE’s standard of ethical behavior as outlined in the Employee Handbook andCode of Conduct as well as applicable laws and regulations.Responsibilities of FREE Employees in Leadership/Management Positions:• Ensures compliance with FREE policies, procedures, and operating standards.• Implements a continuous quality improvement process for department services andadministrative functions.• Assists in the development, implementation and administration of Human Resources policiesand programs including compliance with Equal Employment Opportunities and AffirmativeAction Programs.Please note the above duties, responsibilities, and essential functions are a non-exhaustive list, andmay be changed by FREE at any time, with or without notice to the employee.

Qualifications

QUALIFICATIONS• Education:o Bachelor’s Degree required• Experience:o Minimum 5 years of related experience• Specialized Training, Licenses, Certifications:o Not required, training will be provided upon hire as needed• Knowledge, Skills, Competencies, and Abilities:o Computer literacy required; familiarity with Microsoft Office Suite, especially Excel.o Ability to multitask - perform a variety of tasks simultaneously, with an acceptableoutcome for each.o Demonstrated ability to work in a team environment with flexibility, keeping othersinformed and anticipating needs is essential.o Must be efficient, well organized, and have excellent communication skills.o Strong problem-solving skillso Excellent oral and written communication skills, and capable of resolving escalatedissues arising from operations and requiring coordination with other departments.• Other Requirements:o Valid NYS Driver’s License and satisfy criteria to be a driver for FREE

WORK ENVIRONMENTThis role is performed in-person. Regular visits of locations within the FREE network acrossLong Island and Queens is required.PHYSICAL REQUIREMENTS• Employee is required to sit, walk and stand for prolonged period of time (at least 8 hours).• Employee is required to effectively communicate both verbally and in writing.• Employee is required to operate standard office equipment such as computers, phones,photocopiers, fax and filing cabinets.• Employee is required to reach with hands and arms.• Employee is required to be able to lift and/or move light items occasionally.Notwithstanding the above listed physical requirements of this position, FREE will providereasonable accommodations to allow employees to perform the essential functions of the position,provided such reasonable accommodations do not cause undue hardship on FREE.*****************************The Pay Range for this job is $90,000 - $91,500. This range is based on what FREE reasonablybelieves it will pay an employee as for said position at the time of the posting. Individualcompensation will ultimately be determined based on a variety of relevant factors, including, butnot limited to, an individual’s experience, qualifications, services provided, geographic location,relevant skills, and other factors permitted under federal, state, and local laws.FREE

FREE is an equal opportunity employer and provides equal employment opportunities to allemployees and applicants for employment without regard to race, color, religion, sex, gender,gender identity, sexual orientation, national origin, age, disability, genetics, or any other protectedcharacteristic. In addition to federal law requirements, FREE complies with applicable state andlocal laws governing non-discrimination in employment in all of its locations. This policy appliesto all terms and conditions of employment, including, but not limited to, recruiting, hiring,placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training.This job description has been approved by all levels of management.