Senior Director of Finance - Greater Los Angeles Veterans Research and Education Foundation

Los Angeles, CA 90073

About the Job

Job Title: Senior Director of Finance

Department: Administration

Reports To: Executive Director

Status: Full-Time

Location: Los Angeles, Los Angeles Area Hybrid Eligible

Salary: $150,000 - $175,000

Resumes must be in PDF format with your name as the file title.

The position of Senior Director of Finance will play a pivotal role in the growth and development of GLAVREF whose mission is “Building Partnerships to Advance Research and Education for the Health of Our Nation’s Veterans”. The Senior Director of Finance will enhance GLAVREF’s strategic capacity for administering research and education by strengthening a responsive, service-focused administrative office that ensures funds and expended appropriately and effectively, in accordance with institutional policies, federal regulations and generally accepted accounting principles (GAAP).

Reporting to the Executive Director, the administrative staff includes a Director of Research and Education, Human Resources Manager, Accountant and Procurement Manager/Accountant, Billing Associate, and Executive Assistant in addition to eighty (80) research professionals included on its payroll. The program and administrative budget for the 2023 fiscal year was approximately $7,000,000.

Essential Duties and Responsibilities

Develop and monitor GLAVREF’s annual budget
Oversee the management of all GLAVREF finances, expenditures, and investments
Ensure accurate financial records; prepare statements and reports for internal and external audiences, including the GLAVREF Board and other external stakeholders
Serve as key financial liaison to the GLAVREF Board of Directors, presenting quarterly profit and loss (P&L) reports, trends in financial status and identification of financial risks
As needed, serve as a responsible participant in the review and execution of the financial terms of grants and negotiation of contracts and subawards
Advise on post-award budgets and commitment activities; approve expenditures and oversee compliance related to funds and revenue
Oversee communication with research and education community supporting project status; create forecasting models and decision aids
Interpret complex governmental policies, including Federal Acquisition Regulations (FAR), Cost Accounting Standards, and sponsor guidelines
Assess GLAVREF’s current financial transactions and workflow with particular attention to prime federal awards and subawards
Oversee and guide implementation and use of software to ensure best accounting practices
Monitor general ledger, identifying and resolving any discrepancy with financial journals and cost transfers
Conduct audits to assess effectiveness of controls and accuracy of financial records
Lead the GLAVREF financial team and Board Finance and Audit Committees in preparation for annual audit
Develop positive and collegial relationships with investigators, their team, and institutional stakeholders across the VA and all GLAVREF sites to ensure open communication and timely response to inquiries
Participate in Nonprofit Program Office (NPPO) and National Association of Veterans Research and Education (NAVREF) trainings and activities, as relevant
Mentor accounting staff to make improvements as it relates to reporting, invoicing, ordering, and managing revenue; assists with financial inquiries from varied institutional stakeholders
Oversee, negotiate, and administer GLAVREF’s organization business insurance, 403B program retirement program, and other annual certifications related to the State of CA or Federal IRS requirements
Supervisory responsibilities include supervising the finance team, approving timesheets, and conducting annual reviews

Qualifications

A bachelor’s degree in accounting, business, or financial management of a healthcare-related institution or a related field is required
Master’s degree in business administration of non-profit management strongly preferred.
Eight (8) or more years’ experience in research finance administration, including financial modeling, budget preparation, compliance, and management related to complex grants and contracts.
Experience associated with US Department of Veterans Affairs relationship
Experience in strategic planning and process improvement
Demonstrated ability to oversee and cultivate productive teams
Excellent analytical and program-solving skills
Commitment to GLAVREF’s mission of partnering with VA Research and Education communities
A hybrid position will be considered. An exempt position works full time, and a variable work schedule will be considered

Benefits

A competitive benefits package including medical, vision, dental insurance, retirement savings plan, and paid leave is available.

Language Skills

Superior command of writing, proofreading, and communicating in the English language.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, etc. Ability to apply concepts of business mathematics and statistical analysis.

Reasoning Ability

Ability to deal with problems involving multiple variables in non-standard situations.

Physical Demands

An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to sit, use hands, and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

Work Environment

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, such as the case of using a paper shredder, copier, or other standard office equipment that contains said portions. The noise level in the work environment is usually moderate.

Conditions of Employment:

Authorized to work in the USA

GLAVREF is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

About GLAVREF

Our Veterans have given a selfless gift through their service to our country, and they deserve the best health opportunities available. For more than 90 years, the Department of Veterans Affairs (VA) Veterans Health Administration (VHA) has managed or sponsored research and education programs that have led to healthcare breakthroughs and improved the lives of Veterans and the public. The Greater Los Angeles Veterans Research and Education Foundation (GLAVREF) is an independent, non-profit 501(c)(3) designed to support those efforts with one mission in mind: Building partnerships to advance research and education for the health of our Nation's Veterans.

GLAVREF administers VA-approved research and education (primarily in the areas of industry-supported clinical trials and federal grants), and we are looking for a qualified candidate to join us as a Human Resources Generalist.

Our main office is located on the West Los Angeles Veterans Healthcare campus, and this is a full-time salaried position with generous benefits, including medical, dental, vision, vacation, sick leave, and a 403(b) plan. GLAVREF does not sponsor visas.

Please send your application to info@glavref.org. Resumes must be in PDF format with your name as the title of the PDF.

Source : Greater Los Angeles Veterans Research and Education Foundation