Senior Coordinator – Events & Operations - Marcum Search

Marcum Search is assisting our San Francisco Bay client in their search for a Senior Coordinator – Events & Operations.

Responsibilities

Event Management

• Organize internal and third-party events:
• Organize internal regional employee events (i.e., lunches and off-site activities) including developing budgets, communicating with colleagues, and helping develop agendas and activities in close collaboration with regional leadership.
• Liaison with various parties, including Security, Asset Services, Parking, Janitorial, and Engineer teams and vendors, to support events in Alexandria buildings.
• Develop and maintain an events calendar for the region including events happening in Alexandria buildings and other industry events.
• Support external-facing Alexandria events:
  • develop event program, including venue, budgets, vendors, and invitees,
  • project manage event from start to finish, and
  • provide on-site day-of support to ensure first-class experience for guests.
• Work closely with regional event lead(s) to:
• Develop and manage lists of potential vendors/partners.
• Maintain a list of key regional ecosystem contacts in coordination with regional leadership, the leasing team, and the science and technology team.
• Work closely with the national Alexandria events team as needed.
• Establish concierge-level service standards.

Project Management

• Provide support to executive management on mission-critical projects and assignments, including but not limited to campus development efforts, leasing, marketing, amenities, security, etc.
• Proactively manage project-related issues, including but not limited to coordination of resources, gathering information, troubleshooting and addressing difficulties, and ensuring project progression.
• Provide prompt follow-through on issues and proactively communicate information to regional leadership to ensure smooth business operations.
• Demonstrate a proactive focus on meeting project requirements in a timely and cost-effective manner.
• Participate in meetings and calls, including taking meeting minutes, tracking and delegating action items, and coordinating logistics and agendas.
• Collaborate and work with other team members on projects as needed.
• Maintain the highest level of communication and confidentiality.

Regional Office Operations

• Work closely with other Coordinators to support one another with the following:
• Office supply ordering and management.
• Machine maintenance (i.e., mail machine, coffee machine).
• Kitchen management.
• Contingency and emergency planning through Everbridge.
• Vendor management and contracts.
• Wellness and green initiatives.
• Keycard management and access.
• Third-party vendors (copy machines, postage, etc.).
• Work closely with the corporate HQ operations team to ensure the SFBA region is following corporate guidelines and to help the region provide operational updates to HQ.

Qualifications and Experience

• Bachelor’s degree in Business Administration or Hospitality preferred.
• Minimum of 3+ years of administrative office experience, ideally supporting a corporate environment.
• Proficiency in general office practices, protocols, and procedures required.
• Proficiency in Microsoft Office Outlook, Word, Excel, and PowerPoint a plus.
• Diplomacy and a strong focus on hospitality and customer service a must.
• Highly organized, motivated, responsible, and resourceful with strong attention to detail.
• Ability to learn quickly with exceptional verbal and written communication skills.
• Ability to build relationships across all levels a must.

For job requisitions posted to certain locations, Marcum Search is required by law to include a reasonable estimate of the compensation range. This compensation range is specific to certain locations and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

Compensation

$75,000-$95,000

Marcum Search LLC offers premier professional recruiting services. Building on Marcum Group's personalized approach to accounting and financial services, the members of our in-house recruiting team have our clients' best interests in mind. Our customized process allows us to better understand the specific needs and objectives of clients and candidates alike. Our professional recruiters recognize the importance of working closely with companies and prospective candidates to ensure the perfect match. Each member of our leadership team has senior-level, industry-specific credentials and experience. It is our mission to find the people who possess the precise skill set and qualifications that companies seek.

Marcum Search LLC is an Equal Opportunity Employer.
Marcum Search LLC does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.