Senior Controller - Sares Regis Operating Company, L.P.

Sares Regis Group of Northern California, based in San Mateo, is a privately held real estate development, investment and management firm that focuses on rental and for-sale residential communities and commercial development projects.  Together with its affiliate in Newport Beach, the Company manages over 30,000 rental apartment homes in the Western United States. 

The Senior Controller/AVP level position reports to the CFO, manages a team of 6 people and the financial reporting, including tax returns, for the company, approximately 25 active projects, and a number of sub-tier/investment entities. This position is both managerial and directly performs work.

Primary Responsibilities:

Audits, Taxes & Annual Reporting
Prepare and manage the tax basis reporting audit for the entity which holds many real estate investments, liquidity investments, and a majority interest in the operating company. Provide working papers and coordinate with auditors for those projects where clients require audited project level reporting. Understand basic general tax allocations to partners and supervise delivery of tax working papers for approximately 75 entities to the accounting firm.

Budgeting, Reporting, & Forecasting
Maintain dynamic corporate level forecasting on a rolling 24-month income and expense forecast, gathering data from divisions and fee agreements, and making judgments about future expenditure levels. Prepare monthly reporting to ownership on projected operating results for the year. Ensure partner financial reporting requirements for projects are met. Attend monthly project update meetings and ensure project budgets are properly entered and we have information for accurate forecasting. Support preparation of annual business planning budgets.

Treasury
Supervise treasurer who handles collections, bank balances, payments and transfers, project draws, and cash flow forecasting. Initiate and/or approve funds transfers, ACH payments, wires using the on-line banking system. Ensure proper controls and timely payment of invoices. Monitor collection of fee receivables. Ensure proper controls over security of cash transactions.

Accounting
Review journal entries, bank reconciliations, loan reconciliations, account analysis, etc. for the various entities we manage. Manage staff to ensure timing closing of job cost, general ledgers, and the generation and electronic storage of monthly reports. Ensure accurate tax reporting for all entities and GAAP where required by partners. Ensure proper allocation of workload and internal controls. Coordinate with property management as assets are completed and financial records transition responsibilities.

Asset Management/Investors
Manage aspects of the AppFolio Investor Portal for posting contributions, distributions, tax documents and annual financial statements for investors. Coordinate with asset management and property accounting on investor distributions and financial reporting.

Legal/Entities
Coordinate with internal legal and external partners on the formation of new entities, ensure coordination of information for legal filings (managed by an outside service), manage banking setup (treasurer), etc. Perform similar coordination as entities are shut-down and dissolved.

Systems
Manage effective utilization of the Sage Accounting system, including supporting modules such as Paperless (accounts payable flow), ACH payments interface with banking systems, Office Connector (downloading data to worksheets). Direct and coordinate with IT and consultants. Recommend process changes to most effectively utilize the various available systems (AppFolio, Sage, Banking).

Supervisory Responsibilities:
This position manages 6 employees in the Accounting/Support department (Treasurer, Assistant Controller, Accountants (2), Project Accountant (1) and Support/Accounts Payable (1). This position is responsible for the overall direction, coordination, and evaluation of the staff and carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Education and Experience:

• Accounting degree from four-year college or university and six-eight years related industry experience, including managing teams and interfacing with owners and clients.
• To perform this job successfully, an individual should have knowledge and high level of comfort working with Microsoft Office and Teams, and the Sage suite (or comparable) accounting software for job cost, commitments, payables, check writing, general ledger, etc. It is particularly helpful to understand how to use software that interfaces with the primary accounting software to extract and manipulate data.

Salary range is $180,000-$220,000/year. We offer a competitive compensation package that includes a 401(K) match, rental discounts depending on location, rental incentive and renewal compensation, and bonuses.  Regular full time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual. Sick time accrual is provided in accordance with law.

PLEASE APPLY AT:

SARES REGIS CAREERS WEBSITE

EQUAL OPPORTUNITY EMPLOYER
All positions contingent on completion of successful background screen and drug test