Senior Business Assistant - Procurement - Texas Tech University

Major/Essential Functions

1. Performs administrative duties for Procurement Services staff. Responsibilities include fielding and screening phone calls; managing calendars; making meeting and event arrangements; greeting visitors; copying, and other administrative duties to allow the office to function in a professional manner.
2. Manage Timeclock reporting and other payroll and timeclock-related duties.
3. Reconcile monthly Pcard statements, department budgets, purchasing transactions, and any travel-related items in their various systems.
4. Oversee the departmental inventory and complete the annual inventory audit.
5. Develop projects to increase the morale of staff in compliance with University policies. Involve staff members to increase employee participation. Work with the Managing Director to develop team-building activities.

Grant Funded?

No

Minimum Hire Rate

15.20

Pay Basis

Hourly

Schedule Details

8:00am - 5:00pm Monday through Friday

Work Location

Lubbock

Preferred Qualifications

• Bachelor's degree
• 2 years experience in office administration.

Department

Procurement Services

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Job Group

Office and Admn Wkrs All Other

Occasional Duties

Other duties as assigned to support the Procurement Office and staff.

Shift

Day

Required Qualifications

A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Does this position work in a research laboratory?

No

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.