Senior Budget Accounting Analyst - Vanderbilt University

This position will serve as team leader and back up for the Administrative Officer. The Senior Budget and Accounting Analyst is part of the Biomedical Research Education and Training Office within the School of Medicine at Vanderbilt University and is a key individual contributor responsible for facilitating the financial processes for PhD students in several programs across the School of Medicine. The position acts as a Human Capital Manager for those individuals, ensuring onboarding and payment processes are completed. The position also ensures that tuition, health insurance, and financial activities are satisfied within the financial system.







About the Work Unit:

The Office of Biomedical Research Education and Training (BRET) supports and coordinates graduate education, postdoctoral training, minority affairs, career development, and educational technology initiatives for the Vanderbilt biomedical research community. Included under the BRET auspices are the Office of Career Development ASPIRE Program and the Office of Outcomes Analysis. The BRET office works closely with the Office of Postdoctoral Affairs and the Postdoctoral Association and has extensive responsibility for Training Grant applications as well as their subsequent administration and coordination.





Duties and Responsibilities





Key Functions and Expected Performance:

• Provide human capital management for School of Medicine students

o Human Capital Manager (HCM), which includes, but not limited to, onboarding students, funding changes, and terminations

o Processes tuition, student fees, and health insurance payments each semester for graduate students in the School of Medicine PhD programs

• Provides financial support to the BRET Training Grant team for students appointed to BRET-managed training grants and fellowships

• Responsible for tracking monthly HCM reports for accuracy and costing information

o Stipends with upcoming end dates

o Funding sources with upcoming project end dates

• Interacts with program managers of each program, including conversations about registration and

troubleshooting any financial or HCM-related issues students may encounter

• Serve as team leader for HCMs/Budget Accounting Analysts, including responsibility for training and updating team on all HCM-related changes

• Team contact when issues cannot be resolved by other team members; point of contact before escalating to the Administrative Officer and/or Assistant Dean



• Keep School of Medicine BRET HCM transaction manuals up to date

• Assist Administrative Officer in submitting sponsored and non-sponsored billing agreements and subcontract requisitions into the Oracle system.

• Partner with Administrative Officer to resolve and communicate budgetary issues

• Serves as a resource on matters related to budgets and financial reports

• Problem solving in Oracle and Student Accounts due to overpayment, non-payment, etc.

• Assist Administrative Officer in other student system issues that may arise

• Assists with special tasks or projects, as needed







Supervisory Relationships:

This position does not have supervisory responsibility, this position reports administratively and functionally to the Administrative Officer.







Qualifications



Education and Certifications:

A Bachelor’s degree from an accredited institution of higher education, or the equivalent in experience, is necessary.



Experience and Skills:

• Strong interpersonal and communication (written/verbal) skills is necessary

• Demonstrated ability to use independent judgment and to manage and impart confidential information is necessary

• Demonstrated ability to analyze and solve problems in a time-efficient manner, including planning developing and coordinating multiple projects, is necessary

• Evidentiary knowledge of human resources administration principles and practices is strongly preferred

• Evidentiary knowledge of academic student policies, processes, and procedures is strongly preferred

• Skills in the use of word processing, spreadsheet, and database software is necessary.

• Knowledge of human resource administration policies principles, practice is strongly preferred.

• Knowledge of Vanderbilt University policies and procedures is strongly preferred.

• Familiarity with Vanderbilt ERP [Oracle Cloud/SkyVU] as well as other VU systems is preferred.







Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.