Senior Billing Manager - Virtual Company
St Petersburg, FL 33701
About the Job
JOB OVERVIEW:
The Billing Supervisor oversees and performs various duties related to fee administration for the firm's investment program. This role reports to the Operations Head and is responsible for supervising the billing team. The primary function includes overseeing and executing procedures involved in the overall fee process, maintaining fee rates and terms, reconciling calculations, facilitating training, and managing fee payments. The Supervisor coordinates with external parties and internal departments for compliance, due diligence, and risk-related matters.
RESPONSIBILITIES:
- Oversee and execute fee processes, including rate maintenance, reconciliation, client interactions, and training.
- Coordinate with external parties and internal departments for compliance, due diligence, and risk-related matters.
- Set up and review fee schedules, ensuring accuracy.
- Participate in root cause analysis, recommend process improvements, and implement changes.
- Manage billing staff, conduct performance evaluations, facilitate training, assign roles, and contribute to budget planning.
- Conduct meetings and training sessions with clients, coworkers, and external partners.
- Contribute to projects related to billing, operations, or other departments.
- Ensure excellent client service and prompt response to inquiries, problem-solving complex situations.
- Collect and report key performance indicators.
- Lead data-driven initiatives leveraging dashboards and technology.
REQUIREMENTS:
- 5-10 years of relevant experience.
- Bachelor's degree in a relevant field (preferred).
- Proficiency in MS Excel (formulas, pivot tables, macros, etc.).
- Experience with investment software.
- Ability to analyze information and make recommendations.
- Strong communication skills (oral and written).
- Experience managing staff and complex processes.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.