This position is considered remote, 0-1 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

GENERAL SUMMARY: 

The Senior Assistant provides administrative support for one Assistant Vice President (AVP) II and a Managing Director II on Principal & Major Gifts (PMG) I, which raises funds from individuals, families, and family foundations for priorities in research and care across Dana-Farber. This role includes managing revenue and activity reports, budgets, data entry for general fundraising activities, special projects, correspondence, scheduling meetings, and appointments, and make travel arrangements. Responsible for assisting the entire Division with reaching financial goals.

The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is currently undertaking an ambitious fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This multibillion-dollar campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign is focused on accelerating the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

APPLICATION REQUIREMENTS: 

Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Assist Assistant Vice President II in handling specific projects pertaining to team needs, including monthly, quarterly, and fiscal year reporting for revenue and budgets;
• Assist in management and allocation of Principal & Major Gifts (PMG) budget through annual planning, opening and completing purchasing orders, ordering supplies, and reviewing and organizing p-card expenses;
• Maintain organizational and management systems and databases; operate with a working knowledge of Microsoft Office, ClearView fundraising software, and other systems used by the Philanthropy office;
• Train new assistants on PMG procedures and serve as contact for data entry inquiries;
• Assist Assistant Vice President(s) and Managing Director in fundraising activities, including tracking prospects, entering data, and conducting preliminary research on donors/prospects as needed;
• Draft acknowledgements to donors and assist the development of cultivation material and gift proposals;
• Work with Assistant Vice President II and Managing Director II to facilitate prospect strategies and stewardship and liaise with Donor Relations colleagues to ensure timely donor reporting;
• Process checks and gifts of securities, in coordination with gift processing and office protocols, handle terms of agreement and correspondence related to gifts;
• Answer phones and respond to inquiries from Philanthropy and Institute colleagues;
• Provide back-up support for front desk as requested.

SUPERVISORY RESPONSIBILITIES:

Reports to Assistant Vice President II and Managing Director II, Principal & Major Gifts I. This position may have supervisory responsibilities of interns/temps but will seek major decision-making authority from direct supervisors. However, independent decision-making on day-to-day tasks and good judgment is required for interacting with confidential information, as well as Institute prospects/ donors, Trustees, faculty, and staff.

MINIMUM JOB QUALIFICATIONS:

Associate degree and/or administrative training degree required. As this level position is often considered a “base” for someone pursuing a career in Philanthropy, a Bachelor’s degree is preferred. 1-3 years of administrative experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Fantastic organizational skills and ability to simultaneously manage a variety of projects are key. Excellent judgment a must.  Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary.

PATIENT CONTACT:

No.

WORKING CONDITIONS:

Remote work flexibility (0-1 days onsite each week). Some over-time or weekend work is required.

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together. In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, faculty, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values.

Inclusive interview practices are a priority in the Division of Philanthropy. We incorporate an Inclusion, Diversity & Equity (ID&E) Interview Panel in all searches. In this 30-minute interview, we connect with candidates on four main ID&E competencies: empathy, collaboration, inclusivity, and compassion.

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance.  Dana-Farber offers a variety of personal, professional, and leadership development opportunities to all members of its workforce through Institutional programming. Division of Philanthropy offers 75 specialized professional development sessions designed for staff each year through its in-house learning program, the Center for Advancement Training.*

**All benefits subject to Institute changes

We’re hiring!Learn more about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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