Senior Assistant City Clerk - City of Greeley

Salary Range: $55,900 - $75,500 annually

Job Summary:

The City of Greeley is looking for a Senior Assistant City Clerk. The Senior Assistant City Clerk will report to the Deputy City Clerk and will excel at a variety of administrative and customer service functions in support of the City Clerk's Office. Primary responsibilities will be involving the City’s liquor licensing, including office, boards and commission and administrative hearing support.

Experience, Knowledge, Skills:

Minimum Requirements

• Associate’s degree
•  One (1) year of experience analyzing and applying processes and procedures.
  • Example(s): Able to read, understand and apply various statutory and local regulations and rules.

OR                          

• Any combination of related education, experience, certifications, and licenses which will result in a candidate successfully performing the essential functions of the job.

Preferred

• Bachelor’s Degree 
  • Example(s): Able to read, understand and apply various statutory and local regulations and rules.
• Three (3) years’ analyzing and applying processes and procedures.

Knowledge, Skills, and Abilities

• Advanced knowledge of complex software.  
• Knowledge of cash handling.
• Knowledge of the business and organizational structure of Colorado municipalities 
• Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal. 
• Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.), LaserFiche, Trakit; Zoom, and learn new software and systems.
• Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others.
• Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly.
• Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate, and facilitate meetings, and make decisions.
• Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness.
• Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments.
• Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results.
• Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed.
• Ability to self-start and take initiative in completing daily tasks and special projects.
• Ability to focus on activities that have the greatest impact on meeting work commitments.
• Ability to establish and maintain partnerships with a variety of internal and external constituencies.
• Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages.
• Ability to navigate a complex political environment.
• Knowledge of business operations principles and best practices.
• Knowledge of office management principles and best practices.
• Proofreading, grammar, punctuation, and formatting skills, including the ability maintain consistency and be cognizant of and address details. 
• Ability to interpret and apply complex rules and regulations.
• Ability to handle and maintain sensitive and confidential material.
• Ability to be cognizant of and address details. 
• Ability to organize, plan, and execute logistics tied to meeting and/or event planning.
• Ability to maintain accurate and detailed records and record keeping systems.
• Ability to prepare reports, briefings, and presentations in a variety of formats (e.g. verbal, written, visual, etc.) 

Essential Functions:

• Seeks information regarding statutory compliance (such as contact with the Secretary of State's Office regarding elections; Dept. of Revenue with liquor licensing; and from members of the community regarding board/commission vacancies and activities). 
• Responds to questions from business owners regarding liquor licensing; and members of the public seeking general information related to the Clerk's Office as well as general City-related injuries. 
• Serves as the Secretary to the Liquor Licensing Authority (LLA) intakes and processes liquor applications, prepares LLA meeting packets, captures minutes and manages the administrative review team.
• Works closely with the Greeley Police Department on liquor enforcement and training matters.
• Responsible for website updates. 
• Record keeping and retention for City Clerk’s Office. 
• Provides phone and front desk coverage for clerk’s office. 
• Assists the City Clerk with Council support and additional office projects.
• Creates policies and handbook material. 
• Presentation and collaboration skills

Supervisory Responsibilities

• None

Work Environment and Physical Requirements:

Work Environment: 

• Work is primarily performed in an office environment.
• The City of Greeley has established a formal telework policy that allows eligible positions, in coordination with their departments' management team, an opportunity to incorporate a component of remote work into their working schedule. This position will be eligible for consideration under the City's telework policy.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee is occasionally required to stand.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.
• Vision enough to read computer keyboards, reference books and other written documents.
• Communication skills sufficient to convey information to the public via telephone and in person. 
• Manual dexterity sufficient to accurately input, retrieve and verify work assignments.

Travel

This position my travel up to 50%.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.  Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: HR@Greeleygov.com .

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.