Senior AP Analyst at Vaco, LLC
Blue Ash, OH 55391
About the Job
- Lead the company's global accounts payable process for all entities. Ensure timeliness and accuracy of processing vendor invoices, including appropriate general ledger classifications and compliance to the company's accounts payable policies.
- Correspond with vendors, maintain updated vendor tax forms, and process vendor invoices using IntegriData Expense Allocation System (EAS), managing the flow of expenses through multiple entities.
- Follow-up with management as needed for invoice approvals and ensure that any issues are resolved in a timely manner.
- Manage approval workflows in EAS with assistance of third-party vendor, IntegriData.
- Manage the annual tax reporting process (1099 and 1042) for all of the company's entities, ensuring accuracy and timeliness.
- Assist senior accountants with accounting and reporting for the company’s management company entities, ensuring compliance with policies, and consistency of reporting and controls across geographies and legal entities.
- Develop and maintain formal weekly cash reconciliations for each assigned company management entity.
- Monitor cash flows and recommend funding requests to maintain balances.
- Maintain intercompany reconciliations between all management company entities. Assist the Accounting Manager to prepare monthly intercompany invoices as needed.
- Review and approve Travel and Entertainment expenses on a monthly basis. Coordinate quarterly and ad hoc reporting to management.
- Collaborate with multiple departments to streamline processes and recommend improvements to policies and procedures.
- Assist with the annual audit of management company entities.
- Assist with the company’s budget process as needed.
- Perform ad hoc analysis and projects for management as needed.
- 2 year degree in accounting (with 4 years of relevant experience) or 4 year degree in accounting (with 2 years of relevant experience)
- Strong technical accounting skills specifically related to accounts payable and taxes (e.g. sales and use, VAT, etc)
- Demonstrated focus on controls and attention to detail
- Demonstrated strong verbal and written communication skills, including building internal and external relationships
- Demonstrated ability to independently manage projects or tasks to agreed-upon timelines
- Strong Excel skills
- Demonstrated high performance and self-motivation with a high level of initiative and innovative thinking
- Ability to work effectively in a high-energy, time sensitive team environment
- Knowledge of and experience working with foreign currencies preferred
- Experience with Microsoft Dynamics GP and IntegriData EAS a plus
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.