Senior Administrator at Novo Nordisk

About the Department                                                                                                                                               

Our Research & Development organization brings together the best minds in life science innovation. The teams located in facilities in Lexington, Watertown, Cambridge and Seattle reflect the full R&D continuum, from early research through late-stage clinical development. Here, we are building for the future, creating a distinct R&D community based on collaboration, partnerships, and cutting-edge research across multiple modalities and therapeutic areas. We recognize that improving human health starts here and that patients rely on us. Our R&D hub merges biotech speed and agility with large pharmaceutical company quality, resources, and stability, uniting the best of both worlds to develop new medicines for patients.

The Position

Provides a variety of diverse and moderately complex administrative tasks and activities of a responsible nature for a department, function, or for one or more persons.

Relationships

Directly supports one or more individuals. Contacts are frequent with individuals representing other departments and/or outside organizations on matters of moderate importance to the function, department, or of a sensitive nature. May interact with global employees.

Essential Functions

• Independently researches a wide variety of information requests and gathers and compiles reports
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
• Performs duties on own initiative, such as reviewing and responding to correspondence and preparing documents/forms
• May participate on, and provide administrative support to, project teams
• Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, budget processing, and vendor management
• May support a team with tracking budget spend
• Provides support to team members for administrative needs such as presentation development, greeting of guests, and new hire onboarding
• May develop and update documents and processes that are uploaded to the intranet and shared locations
• Performs other clerical/administrative and support duties as needed

Physical Requirements

0-10% overnight travel required.

Qualifications

• A high school diploma or GED required
• A minimum of 4 years of administrative or related experience required
• Requires demonstrated computer skills and use of Microsoft Office
• Requires knowledge of the job and department served; working knowledge of operations within a company
• Ability to exercise independent discretion and/or judgment
• Excellent communication skills
• Ability to interact with all levels within and outside of the organization
• Attention to detail required
• Strong customer service skills required
• Ability to handle sensitive and confidential information
• Ability to make recommendations and offer solutions
• Demonstrates leadership abilities
• Prior experience interacting with global counterparts a plus

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.