Senior Administrative Specialist - Secret Clearance - Highlight Technologies

On behalf of the American people, the U.S. Agency for International Development (USAID)
promotes and demonstrates democratic values abroad, and advances a free, peaceful, prosperous
world. In support of America's foreign policy, the U.S. Agency for International Development
leads the U.S. Government's international development and disaster assistance through
partnerships and investments that save lives, reduce poverty, strengthen democratic governance,
and help people emerge from humanitarian crises and progress beyond assistance. The USAID
Administrator provides overall direction to the Agency in its administration of the U.S. foreign
economic assistance programs and the appropriations made available for such purposes under the
Foreign Assistance Act of 1961, as amended.

The Office of the General Counsel (GC) provides legal advice, counsel, and services to the
Agency and its officials and ensures that USAID programs are administered in accordance with
law, regulation, and policy. GC also advises on legal matters concerning the operation and
administration of USAID programs, and on matters relating to legislation or proposed legislation
affecting USAID. GC provides advice and guidance on congressional investigations and
determines what legal courses of action are appropriate for the Agency. GC also maintains
liaison with other government organizations to provide advice or assistance in interpreting or
applying the legal authorities of the Agency and represents USAID in connection with legal
matters affecting it.

The Administrative Specialist performs a variety of both complex and routine administrative
duties that are critical to the overall functioning of the Office of the General Counsel (GC). The
duties range from basic office tasks such as answering multi-line telephones and managing
official correspondence, to more complex tasks such as researching and summarizing
information, tracking meeting deliverables, providing input on special projects and crafting and
implementing office initiatives regarding space, knowledge management, staff morale and office
improvement. The incumbent must be highly motivated, self-directed, organized and have strong
interpersonal communication skills.

• Serve as the Content manager for all General Counsel knowledge management systems,
  with responsibility for assembling, tracking and updating internal and external GC
  Agency websites.
• Lead GC DEIA efforts including the formulation of a DEIA committee, identifying
  leadership for the committee, crafting and implementing a DEIA action plan, co-leading a
  DEIA retreat and ensuring appropriate utilization of GC’s DEIA Advisor as well as
  responding to Front Office DEIA taskings and briefing GC leadership on DEIA efforts
  and achievements.
• Designs, drafts, and issues Monthly GC Bulletins, an internal GC communications
  product, coordinating input from attorneys to relay timely updates on forthcoming events,
  policy directives, legislative updates, legal opinions, staffing updates, Administration
  priorities, etc.
• Lead GC Intern Committee, assisting with solicitation, recruitment, selection,
  onboarding, and management of GC interns including monitoring their assignments and
  workload.
• Lead GC’s foundational attorney training program by coordinating and scheduling over
  40 substantive sessions. Collect and implement feedback, schedule, and maintain training
  materials for new lawyers to the Agency.
• Support and lead office initiatives for community building, involving coordination with
  internal and external lawyers and clients.
• Lead and Execute Large Events such as retreats, Group Meetings and Gatherings.
• Manage FS and CS Deputy General Counsels Tasking materials, deadlines, approvals,
  signatures, etc.
• Acts as backstop receptionist for the Office of the General Counsel responsible for
  directing office traffic, screening, and routing telephone calls, greeting, and directing
  office visitors.
• Manages short-term and long-term calendars of GC principals and provides backstop
  support for comparable positions within the immediate office.
• Responsible for developing and implementing GC standard operating procedures for
  GC-funded travel arrangements and provided direct travel support to GC leadership
  including to facilitate travel arrangements and adjustments to itineraries, obtain requisite
  country clearance and visas, and assist leadership in completing post-travel
  requirements.
• Responds to routine inquiries and inquiries requiring knowledge of the organization’s
  activities or its internal administrative procedures.
• Applies administrative program policies and regulations and maintains various
  systems for use in management and direction of programs.
• Drafts correspondence, recommendations, reports, and memoranda related to
  administrative programs and issues.
• Retrieves, collects, and compiles information from electronic files and databases in
  response to requests or inquiries.
• Coordinates logistics for conference room reservations (audio-visual equipment, room
  set-up, special accommodations, etc.) for events coordinated by GC.
• Provides advice and guidance to managers and employees on questions and
  situations related to administrative services.
• Coordinates with Administrative Management Services (AMS) team on various tasks
  such as supply/equipment requisition, inventory retrieval and storage, facilities
  maintenance, and information technology issues.
• Acts as primary liaison to AMS officers in processing, monitoring, and tracking
  deadlines for performance management, awards and staff recognition processing,
  recruitment and staffing, personnel actions, leave administration, and off-boarding
  and on-boarding in accordance with Agency deadlines.
• Maintains and updates GC contact lists, listservs, databases, and directories.
• Guides the progress of multiple special projects and activities with varying timelines
  and due dates and monitors and tracks status to ensure suspense dates are met.
• Interacts with Agency bureau/independent office administrative staff and the
  interagency community to coordinate a variety of administrative tasks.
• Records daily labor hours for direct hire staff in GovTA timekeeping system
  as designated timekeeper for GC.
• Performs other duties as assigned.

• Proficiency in the use of Google Applications (inc. Mail, Calendar, Drive, Docs, Slides)
  and Microsoft Office Suite (Word, Excel, Power Point)
• Ability to work in a fast-paced environment with competing and shifting priorities;
• Ability to efficiently multitask and prioritize workload accordingly;
• Ability to establish and maintain effective working relationships and interact with
  people at all management and support levels; and
• U.S. citizen eligible to obtain a secret level security clearance.
• Bachelor’s Degree or six (6) years of relevant experience.

• USAID Assumptions and Constraints:
  1. Support may be required outside of core hours.
  2. Ability to telework will be based on office staffing requirements.
  3. On-site work may be required.
  4. Travel is not required.
  Place of Performance
  Ronald Reagan Building (RRB), Washington, D.C.

For over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers. Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.

Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities. In 2021, Highlight’s founder, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees. By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake. To learn more about ESOPS, check out: www.esopinfo.org. 

We’re an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics. Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.

To receive compensation and benefits information for this role, contact us or email us at Recruiting@HighlightTech.com  Please include the Req ID (this is at the top of the posting under the position title) in the subject line of the email.

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