Senior Administrative Specialist, Emergency Management & Disaster Science - University of North Texas System

Title: Senior Administrative Specialist, Emergency Management & Disaster Science

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Col of Health & Public Servic

Department: UNT-Emergency Mgmt & Disaster Sci-135380

Job Location: Denton

Salary: $40,878

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The College of Health and Public Service (HPS) at the University of North Texas, distinguished as one of the few Tier One research universities designated as a Hispanic-Serving Institution (HSI), prepares graduates to address diverse and complex social issues such as aging, disability, disaster management and recovery, criminal justice, health disparities, and public safety, and find solutions to challenges in public administration, public health, and urban design. We have seven academic departments with undergraduate and graduate programs, the Center for Public Management, the UNT Speech and Hearing Center, UNT Workplace Inclusion & Sustainable Employment (WISE) and a number of professional development and clinical training programs to facilitate careers to address a global society.

HPS students are trained to lead nonprofits, become educators, researchers and professionals who strengthen the diverse communities we serve as audiologists, behavior analysts, city managers, emergency managers, health care administrators, public safety administrators, public health specialists, rehabilitation counselors, speech-language pathologists, social workers, urban planners and more.

Located within HPS, the Department of Emergency Management & Disaster Science (EMDS) offers the nation's first bachelor's degree program in Emergency Administration and Planning and a master's degree in emergency management and Disaster Science. With eight faculty and one staff member, the department aims to advance disaster science and practice through high quality collaborative research, an evidence-based curriculum, and meaningful engagement with the scholarly and practitioner communities.

Position Overview

The Senior Administrative Specialist in the Department of Emergency Management and Disaster Science (EMDS) is responsible for overseeing the full range of activities in the main office. The person in this position ensures the orderly and efficient implementation of all office procedures and exudes professionalism in all interactions. This position provides staff support to faculty, students, alumni, and all other internal and external constituents and stakeholders.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

Exceptional customer service skills.

Advanced Microsoft Office skills.

Knowledge of accounting/budgeting procedures.

Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.

Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

Ability to conceptualize, plan and organize multiple programs and assignments effectively.

Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.

Skill in developing and maintaining good working relationships.

Knowledge of policies, practices, procedures and terminology of assigned function.

Supervisory skills.

Preferred Qualifications

Experience working with faculty and staff in an academic department.

Required License/Registration/Certifications

None

Job Duties:

• Coordinates the operations of the EMDS department office and Emergency Operations Center Lab including: Answers telephone, greets visitors and students, relays/records messages. Organizes/assigns/trains/supervises the work of student assistants. Performs administrative functions for the department chair. Provides oral/written interpretations of policies procedures, including recommendations for implementation of changes. Observes safety security precautions appropriate for work performed. Makes sure office is opened and closed on a daily basis.

• Composes and initiates correspondence and develops forms to ensure efficient operations within the department. Responds to email inquiries relating to the department in an efficient and timely manner. Oversees mail and shipping (incoming and outgoing) ensuring timely distribution. Updates website and social media accounts. Assists with newsletter production. Maintains mailing lists for current students and alumni.

• Coordinates arrangements for conferences, programs and special events, including travel and reimbursements.

• Independently monitors all financial accounts to include lab course fee account and expenditures associated with the operations of the lab and EMDS expenses by preparing a spreadsheet on a monthly basis for the department chair and lab coordinator. Assists with purchasing and procurement for departmental and grant-related needs.

• Gains working familiarity with relevant university policies. Keeps apprised of policies, procedures and relevant deadline schedules through participation in university offered training.

• Academic responsibilities include assisting with various aspects of instructor evaluations, grade reports, class roll audits, grade changes, adding/deleting classes, maintaining instructor of record syllabi, textbook orders, course scheduling, submitting course/room requests and fielding student questions.

• Prepares and processes HR documents and systems for all onboarding, offboarding, payroll, and time keeping as required by the department.

• Assists program coordinators and chair with scholarship accounts.

Work Schedule:

Monday - Friday, 8:00am - 5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Resume and cover letter required.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.