Senior Administrative Coordinator (id:84074) - University of Maine

The Senior Administrative Coordinator manages all aspects of the University of Maine Executive Vice President for Academic Affairs and Provost’s (EVPAA and Provost) calendar and agenda. They are the primary point of contact for both internal and external constituencies on all matters pertaining to the Office of the Provost. They perform advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, competencies, and knowledge of organizational policies and practices and must exercise discretion in handling confidential, sensitive, and timely information. In addition, this role provides administrative and scheduling support to multiple Associate Provosts in coordination with the Special Assistants. This position will anticipate needs and ensure consistent, high-quality results in close coordination with the Executive Assistant to the EVPAA and Provost. Typical hiring range for this position is $45,000 to $51,500 commensurate with qualifications and experience.

Complete Job Description

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. 

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here.

Required:

• Typically has the type of training associated with a Bachelor’s Degree or equivalent combination of education and experience.
• Typically requires three or more years’ experience of progressively complex administrative and scheduling experience supporting senior management.
• Excellent verbal and written communication skills, including grammar, spelling, and composition.
• Attention to detail and focus on accuracy

Preferred:

• Proven experience prioritizing and decision-making skills with respect to scheduling and scheduling changes.
• Proficient in G Suite – Google Calendar, Docs, Sheets, Drive, etc.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, etc.
• Experience with video conferencing software.  
• Demonstrated interpersonal skills and experience in providing complex administrative support in a high-profile office with professionalism, diplomacy, efficiency, and confidentiality.
• Excellent customer service orientation and conflict resolution skills.
• Demonstrated organizational and time-management skills.
• Experience working in a dynamic and fast-paced environment.
• Proven ability to effectively manage and prioritize multiple tasks and work under competing priorities.
• Proficient in use of standard office equipment, such as printers, copiers, scanners, etc.
• Ability to effectively work with persons of varying cultures and diversity.

Materials must be submitted via "Apply For Position" below. You will need to create a profile and application; upload:

1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
3.) contact information for three professional references

You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

Search Timeline is as follows:
To receive full consideration, applications must be received by: April 19, 2024
Screening interviews to begin no earlier than: April 24, 2024
On-site interviews to begin no earlier than: April 30, 2024
Tentative start date: May 13, 2024

The successful applicant is subject to appropriate background screening.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).