Senior Administrative Coordinator - University of North Texas System

Fort Worth, TX

About the Job

The Senior Administrative Coordinator will provide high level administrative support to the clinic operations manager and medical director within the Family Medicine clinic and assist with Family Medicine Residency tasks.

Title: Senior Administrative Coordinator

Employee Classification: Senior Administrative Coord

Campus: University of North Texas - Health Science Center

Division: HSC-Health Systems

SubDivision-Department: HSC-Health Systems & Clinical Aff

Department: HSC-HSC Health Family Med-Gen-345400

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

HSC Health is the academic clinical practice for the Health Science Center. Focused on improving health outcomes to build a healthier community. HSC Health primary and multispecialty care clinics are located on the HSC campus in Fort Worth. Out care teams extend to local hospitals, surgery centers, and mobile and in-home care. HSC Health's interprofessional teams work collaboratively to achieve an optimized treatment plan tailored to the individual patient. Physicians, nurse practitioners, physician assistants, physical therapists, pharmacists, social workers, psychologists, specialized technicians, and nurses work together while intentionally integrating healthcare students, residents, and fellows to deliver care to our community.

Position Overview

Minimum Qualifications

Bachelor's degree and two (2) years' of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

Exceptional communication and interpersonal skills. Advanced written communication skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties:

Prepare invoices, reports, memos, letters, schedules, and other documents, using word processing, spreadsheet, database, or presentation software.
Coordinate communications with outside organizations, applicants, and internal team members including facility and IT requests.
Prepare and review budget and inventory reports, focusing on office and medical supplies for the clinic.
Assist with onboarding and offboarding of employees.
Assist with patient panel management for the family medicine residency program and family medicine clinicians.
Run and review reports related to clinic operations and assist the manager with gathering and distributing documents.
Assist clinic operations manager and medical director with managing meetings which may include preparing agendas, making arrangements, documenting and distributing meeting minutes and coordinating lunch.
Maintain records for medical equipment and repairs, technology, and other related records within the clinic.
Assisting the clinic manager and medical director with project management which may include gathering data, reviewing information, creating documents, keeping track of project goals, and helping the team meet deadlines.
Assisting the clinic manager and medical director with tasks related to personnel oversight which may include time approval delegation.
Performs other duties as assigned to meet the ongoing needs of the department.

Work Schedule:

Monday - Friday 8am to 5pm

Driving University Vehicle:

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

Source : University of North Texas System