Senior Administrative Coordinator - University of North Texas System

Denton, TX

About the Job

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Research & Innovation

SubDivision-Department: UNT-Research & Innovation

Department: UNT-Ctr Agile & Adaptive Add. Mfg-190405

Job Location: Denton

Salary: Salary commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

CAAAM is the Center for Agile and Adaptive Additive Manufacturing. CAAAM looks at additive manufacturing, which includes materials, science, cybersecurity, data analytics, logistics, and supply chain.

Established in 2019 by the Texas State Legislature with $10 million in funding and recently renewed through 2025, CAAAM conducts next-generation research, education, and workforce training in additive manufacturing. CAAAM's Institute for Transformative Education in Additive Manufacturing-or ITEAM-provides courses, seminars, workshops, symposia, in-lab training sessions, and summer camps for industry and community colleges.

UNT has a highly diverse campus with a wide range of languages spoken in addition to English. We welcome candidates who have experience with HSI/MSIs and/or who speak Spanish, Vietnamese, American Sign Language, Chinese (Cantonese, Mandarin and other variations), Arabic, Tagalog, Farsi, French, or/and Yoruba.

Position Overview

This position is responsible for providing executive, administrative, and analytical support to an Associate Vice President for Center for Agile and Adaptive Additive Manufacturing (CAAAM). Coordinates CAAAM administrative activities and acts as university wide liaison for the center. Identifies issues or problems and research solutions within specific management areas.

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Exceptional communication and interpersonal skills.
Advanced written communication skills.
Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills.

Preferred Qualifications

Previous work experience in higher education.
Experience and working knowledge of UNT processes and software: Work Control, ePars, PeopleAdmin (hiring/position management), UNT Financial Aid Scholarships, IDTs, MarketPlace (procurement), and PCards.

Required License/Registration/Certifications

None

Job Duties:

Other duties as assigned by supervisor.
Works closely with CAAAM staff to fulfill any purchasing needs via purchasing card; Reqs/POs; IDTs; intercampus payments. Initiates/reviews purchasing requisitions and change orders for proper documentation to complete procurement lifecycle process. Works with vendors and contractors as necessary to support procurement process. Responds to inquiries regarding purchasing policies and procedures; procurement departments to resolve ordering/ payment issues.
Designated departmental ongoing and annual Inventory coordinator, departmental annual Space Survey respondent.
Maintain good working relationship with administrators, staff, faculty, students, and RAs.
Human Resource support for CAAAM by personnel hiring through UNT PeopleAdmin; ePars; International office; timekeeping reports and records.
Coordinates activities on behalf of the department head, maintaining a high level of confidentiality at all times. May serve as department representative as requested.
Ensures required reports for university and are completed in a timely fashion.
Identifies issues or problems and research solutions within specific management areas.

Work Schedule:

Monday - Friday; 8:00am - 5:00pm

Driving University Vehicle:

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

Source : University of North Texas System