Senior Administrative Coordinator, Days - The University of Chicago Medicine

Senior Administrative Coordinator, Days

Be a part of a world-class academic healthcare system at UChicago Medicine, as aSenior Administrative Coordinator!

The Senior Administrative Coordinator develops, compiles, and reports complex data sets related to, but not limited to, patient safety and quality, patient experience, internal and external compliance, employee engagement, finance, payroll, supply chain and workflow standardization using accepted industry methodologies, measurements and benchmarks producing a product ready for action steps yielding positive outcomes.  The SAC maintains employee personnel files, processes a variety of supply orders and completes time and attendance approvals and related T/A-occurrence reporting.  The SAC is an owner and resource for compliance of policy driven standardized procedures for payroll purposes.  This SAC is accountable for assuring reliable data sources, accuracy and integrity of reports and information and actively participates in improvement activities and outcomes.

Essential Job Functions

• Develops, compiles, and reports complex data sets, related to, but not limited to, patient safety and quality, patient experience, internal and external compliance, employee engagement, finance, payroll, supply chain and workflow standardization using accepted industry methodologies, measurements and benchmarks producing a product ready for action steps to yield positive outcomes.
  
• Maintains employee personnel files, processes a variety of supply orders and completes time and attendance approvals and related T/A-occurrence reporting. Is an owner and resource for the compliance of policy driven standardized procedures for payroll purposes.
  
• Collaborates with interdisciplinary departments collecting, aggregating and trending data sets. Presents data information to departmental and assigned committees for compliance and process improvement.
  
• Attends meetings and executes action plans in accordance with and meeting management best practices and assigned timelines.
  
• Develops and utilizes tools to effectively communicate data in a standard, user-friendly format.
  
• Participates actively as a member of assigned committees and provides requested information to include data aggregation, and summaries.
  
• Acts positively and proactively as a change agent for improvement initiatives. Supports department initiatives by following up on requested actions.
• Performs other duties and project management as assigned and/or requested by senior management.

Required Qualifications

• Bachelor's Degree required.
• Minimum of three years hospital experience, preferably in an analyst, coordinator or operational role and/or relevant education may be evaluated and serve as a partial substitute.
• Strong analytical skills. Excellent interpersonal skills, including presentation, written, and verbal.
• Ability to collaborate with management, medical staff, and employees within the organization.
• Knowledge and application of the principles of quality improvement including methodologies, data collection, and reporting. Ability to create and manage databases, Microsoft Office applications, including Access, Word, Excel, and PowerPoint.
• Advanced ability to create summary reports that imbed statistical tools and charts.

Position Details

• Job Type/FTE: Full-Time (1.0 FTE)
• Shift: Days (7:30AM-3:30PM)
• Unit/Department: Respiratory 
• CBA Code: Non-Union

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities.

UChicago Medicine is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

Must comply with UChicago Medicine’s COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits.  The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.