Senior Administrative Coordinator, Corporate & Foundation Relations and Planned Giving - University of North Texas System

Denton, TX

About the Job

Under the supervision of the Executive Director of Corporate and Foundation Relations (CFR) and Executive Director, Planned Giving, the Coordinator will interact with key external and internal constituencies to ensure optimal engagement experience...

Title: Senior Administrative Coordinator, Corporate & Foundation Relations and Planned Giving

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Advancement

SubDivision-Department: UNT-Advancement

Department: UNT-Advancement - Gen-170000

Job Location: Denton

Salary: $47,500 - $52,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Division of University Advancement strives to transform lives and unlock potential through the power of philanthropy and engagement by awakening and stewarding pride and loyalty for the University of North Texas.

Established in 1890, UNT is one of the nation’s largest public research universities with more than 44,000 students. Ranked a Tier One research university by the Carnegie Classification, UNT is a catalyst for creativity, fueling progress, innovation and entrepreneurship for the North Texas region and the state. The university has earned designation as both a Minority-Serving and Hispanic-Serving Institution. UNT students earned more than 11,000 degrees last year from its 14 colleges and schools and the university offers 112 bachelor’s, 94 master’s and 38 doctoral degree programs, many nationally and internationally recognized. UNT’s world-class faculty are making breakthroughs every day, and its students and alumni are changing the world around them.

Position Overview

This includes responding to emails, planning events and meetings, managing data, coordinating annual appeals, assisting in closing planned gifts, coordination of grant applications, engagement of members of the 1890 Society and volunteer activities as related to the President’s Corporate Board.

This position is responsible for providing executive, administrative, and analytical support for the CFR and Planned Giving teams and interacting with offices including the President’s, Vice President’s, and external constituencies while maintaining sensitivity to confidentiality and protocol. Coordinates activities and acts as university-wide liaison.

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Exceptional communication and interpersonal skills.
Advanced proficiency in Microsoft Office Suite.
Knowledge of accounting and budgeting procedures.
Ability to work under pressure, handle multiple tasks, and coordinate team efforts effectively.
Skill in developing and maintaining internal and external relationships.

Preferred Qualifications

The ideal candidate will possess the following additional qualifications:

The ability to multitask at an elevated level
Proficiency with the Microsoft Office Suite
Meticulous
Organizes qualifying paperwork
Ability to quickly learn new software platforms

Required License/Registration/Certifications

None

Job Duties:

Coordinator for Planned Giving and Corporate and Foundations Relations Programs:

Maintain and continually update all Planned Giving files in Perceptive Content and Foundation Calendar along with applications process and steps and constituent records in Blackbaud CRM.
Help maintain Contact reports in Blackbaud CRM.
Manage calendars and make appointments with industry professionals and donors.
Provide general administrative support to the Corporate and Foundation Relations and Gift Planning Offices.
Prepare, track, and create documents associated with meetings, grant proposal tracking, gift management, and documents to be processed.
Assist the team in opening and closing deferred gifts and ensuring gifts are properly logged in the database according to IRS regulations.
Assist with the estate administration as needed and defined by Executive Director to realize planned gift maturities.
Assist the team in obtaining legal documents (will provisions, trust agreements, deeds, tax forms, etc.) and related materials (projections of trust payout, income tax deductions, present value analysis, etc.).
Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects.
Prepares progress and revenue summarizing giving, status, affiliation, and other data points, as needed.
Procurement and general administrative responsibilities for the Corporate and Foundations Relations and Planned Giving Offices.

Outreach and Stewardship:

Manage direct marketing appeals, correspondence, and key mailing lists.
Manage stewardship processes, including donor meetings, execution of donor stewardship, and cultivation events for both teams.
Works with ED to plan and execute President’s Corporate Board meetings.
Coordinate outreach, stewardship, and events of UNT’s 1890 Society.
Develop list of top largest planned estate gifts and develop stewardship initiative for each.
Help manage leads that are generated through Planned Giving Marketing initiatives.
Assist with development of impact reports for corporate and foundation donors, including communications and coordination across campus units to assemble pertinent information.
Steward donors by calling before certain dates and holidays, and curating schedules if needed.
Assist with CFR event coordination, especially in managing invitation/RSVP lists and coordinating with other campus units on event logistics.

Additional Core Duties Specific:

Ensure financial reports are obtained and tracked for annual valuation.
Ensure the Estate and Planned Giving website is up to date.
Ensure the department procedure manual and procedures are up to date for both programs.
Coordinate the CFR team’s workflow through project management system.
Prepares templates and proposals for the Corporate & Foundation Relations team.

Work Schedule:

Monday - Friday, 8:00am - 5:00pm; occasional evenings & weekends as needed

Driving University Vehicle:

Yes

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

Source : University of North Texas System