Senior Administrative Assistant - Performance Contracting Group

Performance Contracting Group is a national employee-owned specialty contractor that offers quality services and products to the commercial, industrial, and non-residential construction markets. We are committed to recruiting, developing, and advancing employees from a diversity of backgrounds and experiences, as well as supporting a culture of safety and inclusiveness that allows you to contribute to your fullest potential. We place high value on training and professional development, encouraging you to broaden and strengthen your unique skill sets so you can fully realize your potential.

PCG is seeking an experienced Senior Administrative Assistant for its Business Development operations based in Seattle, Washington.

This individual will:

• Directly support Director of Strategic Accounts and Business Development Executives at PCG
• Ensure the efficient and seamless coordination of activities related to the Business Development Executives
• Performs a full range of administrative or executive support tasks including but not limited to: such as receiving mail, screening and responding to emails, creating reports and assisting other administrative positions
• Effectively manage calendar and travel arrangements as needed
• Attend Expos, Workshops, Charity events (industry specific), Conferences, etc.
• Coordination with Marketing Team and other branches of PCG as needed for materials, support, etc.
• Create and update an ongoing travel log of overlapping team members (dates, times, locations, clients, etc.)
• Build and update dossiers on top 25 client businesses and top 100 executive contacts
• Create and update Box folder organization for cleanroom, data center and commercial operations articles, notices, trackers, IIR, etc
• Create and update (combined) BD Box folder organization for monthly reports and data files
• Work with the team to handle client swag, PCI logo gift packs, specific client gifts and thank you cards, etc
• Support post event debrief reports such as BOD, Trade Show Recap, etc.

Salary range: $57,000 - $78,000 annual salary plus non-guaranteed annualized bonus program.

Basic Requirements:

• At least 3 years of high-level administrative support experience
• Bachelors degree in Business, Sales, or related fields
• Demonstrated experience with supporting one or more executives with a busy calendar, completing complex reports and managing work flow
• Must have strong computer skills and be highly proficient in MS Office (Word, Excel, Access, PowerPoint, Outlook) and PBi
• Demonstrated experience handling confidential information and sensitive data
• Excellent organization and follow-through
• Superb client service skills required
• Comfortable in a fast paced environment
• Ability to be flexible
• Exemplary communication and interpersonal skills, including tact and professionalism
• Tremendous business writing skills: grammar, punctuation, proofreading, etc.
• Assist with event execution (onsite or remotely as needed)
• Willing to travel when needed up to 10%
• Present professionally

Preferred Requirements:

• Local to the Seattle Metro Area
• Experience with Cosential and Axis / D365 preferred

This role is not eligible for visa sponsorship.

At Performance Contracting our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life.

In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer:

• Competitive pay
• Incentive bonus plan
• Employee stock ownership plan (ESOP)
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental and vision insurance plans with flexible spending account option
• Life insurance, accidental death and disability benefits
• Employee assistance program (EAP)
• Flexible paid time off policy and paid holidays

PCG provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

PCG is a background screening, drug-free workplace.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

NOTICE TO STAFFING FIRMS, AGENCIES AND EMPLOYMENT VENDORS:

Performance Contracting Group and its affiliates will not accept unsolicited resumes from third party recruiters without a signed Fee Agreement in place. Vendor solicitation should be directed to the Corporate Recruitment Department directly; as such, firms that circumvent the required compliant process will be barred from submitting candidates. In the absence of a signed fee agreement, PCG does not recognize any claim on a candidate by a third party, will consider unsolicited resumes the property of the company and reserves the right to engage and hire those candidates without any financial responsibility to the third party vendor.

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