Senior Administrative Assistant at The Planet Group

$30-34/hr 

Senior Administrative Assistant
Contract – 5 months
Westfield MA 
Must Haves:

• Previous administrative experience
• Excellent Customer Service Skills
• Proficiency in Microsoft Office Suite, specifically Outlook 365, Microsoft Teams, Word, Excel, and Database
• Advanced Written and Verbal Communication skills

Preferred:

• Previous government/hospital administrative work 

Job Summary/Description:
The main focus of this role is to provide clerical support for the Director of Facilities.   The chosen candidate will be responsible for the following:

• Attend and take minutes for all Facility and Environment of Care meetings.
• Reconcile monthly expenditures.
• Manage and maintain the hospitals online SDS submissions.
• Monitor and maintain the Critical Compliance spreadsheet.
• Support and assist facilities staff with Camis (facility maintenance scheduling program) resetting passwords. 
• Maintain inspection reports and inspection permit database.
• Schedule staff trainings/certifications.
• Order office supplies.
• Cover the switchboard during vacations, sick calls and or personal leave.
• Collaborate with other departments when needed, Safety/Security, Communications, Environmental Services, Facilities, Nursing, Human Resources and Nursing. 
• Other duties as assigned.