Senior Administrative Assistant - Addison Group

Job Title: Senior Administrative Assistant/

Location (city, state): Washington, DC (Hybrid)

Industry: Nonprofit

Pay: $30–$33/hour

Type: Contract-to-hire (3–4 months initially, with potential for permanent placement).

Hours: 35 hours per week

Background Check: Required, including references, education verification, and more.

About Our Client:

Our client is a mission-driven organization focused on creating opportunities for underrepresented students to achieve academic success and advance to highly qualified careers. They are growing rapidly and are committed to excellence and innovation in their operations.

Job Description:

The Senior Administrative Assistant/Executive Secretary will provide comprehensive administrative support to the Executive Vice President and Chief Financial Officer (EVP, CFO). This role requires a highly organized and detail-oriented professional capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Calendar Management: Organize and prioritize the EVP, CFO’s calendar, resolving conflicts and ensuring efficient scheduling.
• Travel Coordination: Handle all travel arrangements, including flights, lodging, transportation, and expense reporting.
• Meeting Support: Schedule and prepare for meetings, including Teams/Zoom setup, note-taking, and follow-ups.
• Documentation & Communication: Draft and proofread correspondence, manage internal communications, and ensure timely responses.
• Event Coordination: Assist in planning small- and large-scale meetings and events, including logistics and material preparation.
• Administrative Duties: Perform general office tasks such as data entry, mail distribution, and invoice processing.
• Project Assistance: Support special projects and committee activities alongside the EVP, CFO.

Qualifications:

• Experience: 5+ years of senior-level administrative support experience.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Soft Skills: Mission-driven, organized, self-motivated, and professional in all communications.
• Education: Bachelor’s degree preferred but not required.
• Additional: Strong interpersonal skills, ability to manage complex projects, and experience coordinating virtual meetings.

Perks:

• Opportunity to work with a mission-driven organization.
• Hybrid schedule with work-life balance.
• Professional growth and development opportunities.
• Potential for permanent placement based on performance and budget.

This Company is an Equal Opportunity Employer. They provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This Company complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.