Senior Administrative Assistant - Sodexo

Unit Description

Sodexo is seeking a Senior Administrative Assistant to join our team supporting a Consumer Healthcare Account in Warren, NJ! This role will be directly supporting the Executive Director to assist with the oversight of administrative duties, facility soft services, vendor management for our building operations, and other operational activities as needed for this high-profile account. 

Key Responsibilities:

• Support key account and client leadership on special projects and initiatives across 8 North American and 4 Latin American office locations.
• Assist in driving consistent account strategy and developing strategic communications (e.g., PowerPoint presentations) to showcase successes to clients and internal teams.
• Support with facilities, mailroom and reception operations, including coordinating office maintenance, ordering supplies, managing inventory, handling equipment, and overseeing various administrative tasks.
• Monitor and support the achievement of key performance metrics to ensure account success and operational excellence.
• Partner with Facilities and Strategic Sourcing to manage vendor performance and ensure timely supply orders for the facility and departments.
• Assist in the execution of monthly large-scale events and on-site team meetings, ensuring smooth execution and client satisfaction.
• Ensure a safe work environment, complying with Sodexo's safety and loss prevention programs, and support with monthly safety meetings and audits.

Is this opportunity right for you? We are looking for candidates who have:

• Preferred candidates will be bilingual in Spanish with excellent verbal communication at a professional level
• Proven ability to work independently and as a team, exhibiting a high level of personal ownership and accountability
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced, quickly changing environment
• Ability to communicate effectively with all members of the team
• Excellent written, verbal, and presentation skills
• Excellent organizational, multi-tasking, and time-management skills with a keen eye for detail
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Powerpoint and Outlook

Please Note the salary range for this position is $80-85k annually

Learn more about Sodexo’s BenefitsNot the job for you?At Sodexo, we offer Facilities Management positions in Corporate, Schools, Universities, Energy and Resources, Government and Agencies, Health Care, and Senior Living locations across the United States. Continue your search for Facilities Management jobs.

What We Offer

Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

Qualifications & Requirements

Basic Education Requirement - High School Diploma, GED or equivalentSodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.