Senior Administrative Assistant - Johnson and Johnson

Johnson & Johnson Innovative Medicine is recruiting for a(n) Sr. Administrative Assistant, located in Titusville, NJ or Spring House, PA.

At Johnson & Johnson Innovative Medicine, what matters most is helping people live full and healthy lives. We focus on treating, curing, and preventing some of the most devastating and complex diseases of our time. And we pursue the most promising science, wherever it might be found. Johnson & Johnson Innovative Medicine provides medicines for an array of health concerns in several therapeutic areas, including Cardiovascular & Metabolism, Neuroscience, Oncology, Immunology, and Infectious Disease. Please visit jnj.com/innovative-medicine for more information.

The Senior Administrative Assistant will be responsible for providing administrative support to the Oncology Delivery Unit, Trial Management function within the Global Development organization and supporting and/or leading business support projects.

Key Responsibilities:

• Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use
• Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities
• Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate all travel arrangements as needed and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and outside meetings.
• Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.
• Balance the necessity of managing the calendar tightly while establishing a friendly, accessible-to-all atmosphere with peers, within the organization, and outside of it as well.
• Exercise independent discretion and judgment to solve complex problems regarding project, department or division-related work.
• Coordinates activities related to hiring and onboarding of staff
• Coordinates contracts, agreements and purchase orders
• Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.

Education:

• High School diploma is required. Associate degree is preferred.

Experience and Skills:

Required:

• 3 years of administrative experience is required
• Experience providing administrative support to managers with global responsibility is required.
• Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
• Experience leading business support projects is required.
• General systems proficiency and systems learning agility is required
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Experience managing multiple complex calendars via Outlook is required.
• Experience scheduling meetings and coordinating off-site meetings required.
• Experience coordinating domestic and international travel is required.
• Experience handling sensitive and confidential information and documents is required.

Preferred:

• Experience with Ariba, Aravo or a related accounts payable system is preferred.
• Experience with Concur or a related travel and expense reporting system is preferred.
• Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. OurSource, Workday, etc.) preferred.

Other:

• Excellent verbal and written communication and interpersonal skills.
• Strong sense of urgency, while maintaining a high degree of professionalism.
• Strong organizational skills along with excellent judgment and reasoning abilities.
• Strong team player with the ability to coordinate with other administrative staff.
• The ability to work and partner with all levels from Senior Management down thru the organization is required.
• The ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, environment is required.

The base pay range for this position is $50,000 to $80,500.

This job posting is anticipated to close on February 8, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company's long-term incentive program.

Employees are eligible for the following time off benefits:

• Vacation - up to 120 hours per calendar year
• Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year
• Holiday pay, including Floating Holidays - up to 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com .]