Senior Administrative Assistant - HCA Healthcare

Description

Introduction

Do you have the career opportunities as a Senior Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join HCA Healthcare which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Sr Administrative Assistant where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Job Summary and Qualifications

As the Senior Administrative Assistant you will provide administrative support to the Division President and Division Office.

Your responsibilities will include: 

• Coordinate Division President’s calendar, schedule meetings/events on their behalf and assist in coordination of various team meetings/events
• Serve as primary contact for department guests and assist with meeting planning, including making arrangements for meeting rooms, refreshments, AV equipment, etc., as needed, and facilitate inquiries into department by all constituents
• Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc.
• Code and coordinate all invoices through the approval process, working closely with company accounting function
• Maintain copies of all invoices and statements within vendor files, e.g., publishers, vendor discount partners, affiliates, etc.
• Prepare month end reports and submit time usage for Kronos
• Coordinate monthly communications with leaders, employer clients, and others, as directed
• Develop and maintain accurate team/directors/employer contact lists, including addresses (email & physical), phone numbers, etc.
• Provide general administrative support, including creating labels for packages/letters to be mailed and ensuring parcel drops, making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, etc.
• Assist with vendor relations program, including research/investigation of vendor credibility, prospective vendors, initial phone contacts, maintenance of vendor database and disposition files, vendor contracts and correspondence, and information about cross-branding opportunities. Track members obtained through designated vendor programs (if applicable)
• Assemble and keep track of monthly performance reports from department managers for executive leadership
• Assimilate and record designated member and participant statistics and reports and maintain in an orderly and accessible place
• Prepare information packets for prospective members, affiliates, vendors, etc.
• Develop and maintain filing system for department correspondence
• Assist with proofreading and editing department documents
• Order supplies for department; monitor associated expenses in relation to the budget
• Arrange leader travel as needed, including booking and creating itineraries. Prepare expense reports upon request
• Assist with presentations for the board, key clients, and prospects, including assembling sales packages
• Assist other departments with needs, as directed
• Demonstrate a mature approach and commitment to work

Requirements include:

• 5 years of experience
• Bachelor's Degree is required
• Proficiency in Microsoft Office suite, including WORD, Excel, PowerPoint
• Working knowledge and capabilities associated with internal software programs

HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Sr Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.