Senior Administrative Assistant - ECOLAB

Ecolab is seeking an experienced and professional Senior Administrative Assistant to provide support to Ecolab’s Corporate Safety, Health & Environment (SH&E) team. This position will perform complex and diverse administrative duties, interact with Ecolab’s SH&E professionals and corporate executives, handle sensitive information requiring considerable tact, diplomacy, discretion and judgment; and perform special administrative projects as requested.

This on-site hybrid position is located at our Corporate Headquarters office in Saint Paul, Minnesota.  

What You'll Do:

• Coordinate internal preparatory meetings, prepare draft agendas, meeting notices and related materials for Ecolab Board of Directors meetings.
• Create and administer SharePoint sites, including uploading documents and maintaining access.
• Coordinate internal and external meetings, maintain calendars, and coordinate domestic and international travel arrangements for SHE group members.
• Prepare and submit monthly expense reports for SHE leaders.
• Support day-to-day administrative, project management, and intraoffice communication tasks, including monitoring incoming calls, messages and mail and preparing overnight courier packages.
• Proactively manage calendars and schedule.
• Coordinate domestic and international travel arrangements including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodation and arranging meetings and visits.
• Produce high quality reports, presentations and other documents in Microsoft Word, PowerPoint and Excel.
• Prepare drafts of correspondence, agendas, presentations and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentation
• Manage projects as requested.
• Support SHE reporting, including Global Dashboard posting and support of SHE section on the Ecolab portal

Minimum Qualifications:

• High School Diploma or equivalent
• 5 years of administrative or legal secretary experience
• Advanced Microsoft Office skills (Word, Excel, PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday, Adobe, and Concur.
• 55+ WPM; excellent grammar, punctuation, spelling and understanding of deadlines with minimal supervision
• Proficiency in calibration and delegation of duties
• Excellent organizational, project management and problem-solving skills with a high attention to quality, and detail with impeccable multi-tasking abilities
• No Immigration Sponsorship available for this opportunity

Preferred Qualifications:

• Bachelor’s degree
• Demonstrated effective oral and written communication and organizational skills including a superior level of poise and discretion while interacting with both internal and external constituents.
• Demonstrated initiative with the ability to both work independently and be resourceful, anticipating and communicating potential issues
• Flexibility to respond to urgent project needs and shifting priorities
• Strong customer focus, approachability, and prompt follow-up
• Ability to effectively manage multiple, competing priorities, to staggered deadlines, in a fast-paced environment
• Adaptability and flexibility, with a willingness to collaborate in a team environment
• Detail-oriented, self-motivated and analytical.
• Experience using an electronic Board portal (e.g., Boardvantage or Diligent)

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. 

Our Commitment to Diversity and Inclusion
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.