Senior Administrative Assistant - SciPro

SENIOR ADMIN ASSISTANT

100% onsite

• South San Francisco, CA

6mth initial contract

The Opportunity:

• Heavy calendaring using Outlook, including the coordination of internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs.
• Interaction with key partners in planning meetings and coordinating all logistics in partnership with functional leaders.
• Plan and coordinate necessary offsite meetings and/or conference attendance
• Plan and coordinate domestic and international travel details
• Provide consolidation, formatting, and/or numbering of PowerPoint presentation slides as requested.
• Handle recruitment and onboarding activities including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating 1st day of new hire planning w/HR and hiring manager.
• Coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups.
• Coordinate expense report processing and reconciliation of receipts and credit card statements for the most senior staff as needed.
• In partnership with other administrative staff, be a key team-player to provide overall general support as needed:
• Assist with maintaining the kitchens, conference rooms, and general supplies.
• Provide backup for seamless lobby coverage to receive deliveries, answer phones, and respond to visitors.
• Maintain necessary filing systems as needed.
• Support Company events in partnership with HR and admin team.
• Support other projects and assignments as requested.

Required Skills, Experience and Education:

• Min 10+ years executive level support experience.
• Biotechnology/Pharma experience required
• Proficient with MS Word, Excel, PowerPoint, and Outlook calendar.
• Experience with applicant tracking systems highly preferred.