Senior Administrative Assistant - Johnson and Johnson

Johnson & Johnson Ethicon Inc a member of the Johnson & Johnson Family of Companies is currently recruiting for a Senior Administrative Assistant! This position can be located in Raritan, NJ and Cincinnati, OH.

Ethicon , part of the Johnson & Johnson Medical Devices Companies, has made significant contributions to surgery for more than 60 years from creating the first sutures, to revolutionizing surgery with minimally invasive procedures. Our continuing dedication to Shape the Future of Surgery is built on our commitment to help address the world's most pressing health care issues and improve and save more lives. Through Ethicon's surgical technologies and solutions including sutures, staplers, energy devices, trocars and hemostats and our commitment to treat serious medical conditions like obesity and cancer worldwide, we deliver innovation to make a life-changing impact. For more information, visit www.ethicon.com .

Position Summary:

Provides a wide range of secretarial and administrative support to specific managers and directors. Duties include normal secretarial activities such as communications, word processing scheduling appointments/meetings, booking travel, expense reporting, ordering office supplies in addition to generating purchase orders and tracking invoices for contingent labor and notified body audits.

Key Responsibilities:

• Provides administrative support in areas of typing, expense reports, confidential correspondence, file management, travel arrangements and office supply ordering.

• Maintains the department's organizational charts and communicates to department all organizational announcements.

• Schedules interviews and processes new hire onboarding logistics.

• Responsible for all logistics related to onsite audits: meeting room set ups, IT assistance needed for performing audits, supplies and any related food services.

• Opens, sorts, prioritizes, and distributes incoming communication and other provisions.

• Maintains calendar(s) and arranges meetings.

• Provides relevant staff with reminders of upcoming events and project related deadlines.

• Coordinates, prepares, and edits reports and presentations. Prepares memorandums.

• Organizes files, assembles relevant data, compiles statistics or information as directed for use by others.

• Makes travel arrangements and prepares expense reports and processes invoices, maintains financial and expense records. o Handles confidential matters requiring discretion and judgment.

• Greets vendors and visitors.

• Responsible for submitting necessary purchase orders with our suppliers, including auditing vendors. Maintains communication with vendors on timely invoice submissions and tracks spending. Works with department's finance team to stay within spending commitments.

• Responsible for communicating business related issues or opportunities to next management level.

• Responsible for ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures. Education:

A minimum of a High School Diploma or equivalent is required.

Required:

• A minimum of 4 years relevant work experience.

• This position requires the following skills: ability to process verbal and written communications, project management, problem solving, business/financial acumen, word processing, PowerPoint, excel, Visio, training/education.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.