Senior Administrative Assistant/Project Admin at Comtec Consultants

Job Title – Senior Administrative Assistant/Project Admin

Location – Hybrid (3 or 4 days a week in the office at Newark, NJ)

Hiring Type – Full-Time

Job Description:

We are looking for an Administrative Assistant to help with an IT Program. The ideal candidate is detail oriented with a knack for communication and collaboration. The Administrative Assistant is a highly collaborative person, working closely with IT and Business stakeholders of the Program.

Responsibilities:

• New resource onboarding: schedule interviews, collect the details needed for setting up company ID and email, and coordinate shipping laptops.
• Schedule workshops, book conference rooms, order food for meetings.
• Collect status reports from Project Managers and prepare a consolidated status report.
• Responsible for all file management and ensuring that the team is uploading assets, dashboard information and critical files.
• Track vendor invoices and payments.
• Schedule meetings, workshops, and maintain Outlook calendar.
• Take notes in the meetings and distribute action items.
• Responsible for creating and sharing meeting agendas, as well as the distribution of follow-up notes and action items.
• Assist in preparing project presentations.
• Assist with the travel arrangements for the project team.
• Perform other office related duties as assigned.

Minimum Requirements:

• 5+ years of experience as a Senior Administrative Assistant or project coordinator/admin in IT department.
• Expert level experience of using Microsoft Excel and PowerPoint. Be able to create Pivot tables and graphs in Excel.
• Must be disciplined and able to maintain confidentiality
• Strong attention to detail and have ability to function independently in a multi-task environment
• Ability to collaborate efficiently with cross-functional teams.
• Proven written and verbal communication skills.
• Must have strong organizational skills, be very detail-oriented, and mission-accomplish focused.
• Experience with ServiceNow – able to create requests in ServiceNow.