Senior Administrative Assistant - KeHE Distributors, LLC

• Health/Rx
• Dental
• Vision
• Flexible and health spending accounts (FSA/HSA)
• Supplemental life insurance
• 401(k)
• Paid time off
• Paid sick time
• Short term & long term disability coverage (STD/LTD)
• Employee stock ownership (ESOP)
• Holiday pay for company designated holidays

Good people, working with good people, for our common good.

Sound good?

KeHE-a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you!

The Warehouse Administrative Assistant will work alongside our Director of Operations and Human Resources manager on various projects and reports that capture our daily operations efforts. Knowledge of Microsoft Excel is highly preferred.

Our Miami facility is one of fourteen distribution centers strategically located throughout our nation and parts of Canada that provide natural, organic, specialty, and gourmet products to our customers.

The Warehouse Administrative Assistant plays a critical role in the daily operations of our business. They provide administrative and operational support, assist in the development of policies and procedures, and are responsible for maintaining records and documents. While the job duties can vary, a successful Operations Assistant must possess excellent organizational, communication, and problem-solving skills.  

Spanish language fluency preferred.

• Greet guests and field outside sales representative inquiries
• Maintain reports and tracking for referral programs
• Ensure employees are enrolled in the time & attendance system and properly use our timeclocks
• Runs time keeping reports and will partner with department managers for any errors or concerns
• Manage security building access and system preparation for annual audit
• Manage travel arrangements, schedule meetings and coordinate calendars for DC leadership
• Coordinate event and meeting preparation and planning
• Coordinating and managing day-to-day office and operational processes including shipping, maintaining records, and processing invoices and expenses
• Maintaining records and documents related to operations

• Must have a High School Diploma or GED with a minimum of 2 years of related experience in administrative roles
• Knowledge of Microsoft Excel 
• Spanish fluency preferred
• Willingness to learn Dayforce, experience in UKG a plus
• Willingness to partner with local HR team on employee engagement and to assist with employee concerns

Qualifications/Additional Skills/Aptitude:

• Contribute to and support the overall goals of the Operations department.
• Takes initiative and works well independently
• Capability of prioritizing and handling multiple projects simultaneously, under tight time constraints and deliverables
• Able to work effectively with peers, region and corporate leadership
• Ability to effectively present information and respond to questions