Senior Administrative Assistant - Germantown - Ultimate Staffing Services

Location: Germantown, MD

Job Type: Full-Time

About the Role

We are seeking a highly organized and proactive Senior Administrative Assistant to provide advanced administrative and operational support to our client in Germantown, MD. The ideal candidate is a detail-oriented professional with excellent communication skills, a strong ability to multitask, and a passion for efficiency. This role is pivotal in ensuring the smooth functioning of the office and requires a self-starter who thrives in a fast-paced environment. This is an exciting opportunity to work with a growing company. It is a full-time, hybrid role. It will pay between $60-70k depending on experience.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and coordinate internal and external meetings, including preparing agendas and taking meeting minutes.
• Handle confidential and time-sensitive information with discretion and professionalism.
• Contribute to marketing efforts through various avenues including social media.
• Act as the primary point of contact for internal and external stakeholders, ensuring inquiries are addressed promptly.
• Oversee the management of office supplies, equipment, and vendor relationships.
• Assist with project coordination, tracking deadlines, and providing status updates.
• Process expense reports, invoices, and financial reconciliations accurately and in a timely manner.
• Support onboarding and training of new team members.
• Proactively identify and implement process improvements to enhance administrative efficiency.

Qualifications

• Experience: 4+ years of experience in an administrative role in a fast-paced environment.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and prioritize effectively.
  • Proven ability to handle confidential information with integrity.
  • Experience with all social media platforms.

Preferred Skills

• Experience with project management tools such as Asana, Trello, or similar platforms.
• Familiarity with expense management systems (e.g., Concur, SAP).
• Knowledge of basic bookkeeping and financial processes.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.