Senior Administrative Assistant (Full Time) - BTST Services
Baltimore, MD 21218
About the Job
Essential Functions: The Senior Administrative Assistant serves as a key support partner to executive
leadership, providing high-level administrative assistance to ensure seamless operations and strategic
alignment. This role demands a dynamic, detail-oriented professional with a proven track record of
excellence in administrative functions, ideally within a fast-paced and highly collaborative environment.
The ideal candidate will bring prior experience supporting senior leadership, preferably in a similar field,
and will demonstrate exceptional organizational, communication, and problem-solving skills.
Job Responsibilities:
● Directly Support the Executive Leadership Team
● Strategically manage executive’s time by maintaining their calendar, assessing opportunities, and aligning them with top priorities. Prioritizing the most critical and sensitive matters.
● Collaborate with other departments to ensure seamless communication, coordination, and alignment on organizational goals.
● Coordinate and arrange all aspects of travel, including bookings for flights, accommodations, and transportation.
● Prepare for meetings by reviewing upcoming schedules and ensuring the executive has all necessary information to maximize productivity. Follow up on action items and ensure timely completion.
● Distribute agendas and relevant documents to meeting attendees as needed to ensure preparedness.
● Review and manage internal and external communications to ensure clarity and consistency.
● Organize meetings, including scheduling, sending reminders, and arranging catering when necessary.
● Take and distribute meeting minutes to all participants in a timely manner.
● Provide administrative support, including drafting and editing emails, preparing memos, and handling communications on behalf of the executive.
● Maintain accurate and organized records.
● Perform additional tasks as required in alignment with the agency’s mission and values.
Minimum Qualifications:
● A minimum of 3 years of experience in an office administration, office assistant, or similar role.
● Strong written and verbal communication skills, with the ability to build effective relationships.
● Familiarity with office management procedures and best practices.
● Excellent organizational and multitasking abilities with keen attention to detail.
● Proficient in Microsoft Office and Google Workspace.
● Ability to handle confidential and sensitive information with discretion.
● Positive, proactive attitude with a collaborative approach to teamwork.
● Associate’s Degree or equivalent experience.
Travel Requirement: Reliable transportation is required to support all operating locations across
Maryland, including Baltimore City, Frederick County, PG County, and Washington County. Travel
between sites may be necessary.
We are an equal opportunity employer and will consider all applications without regard to race, color, religion, ancestry or national origin, sex, age, marital status, sexual orientation, gender identity, disability, or genetic information. Applicants with disabilities that require accommodation or assistance for a position, please contact us directly at hr@btstservices.com.
BTST IS A
CARF-ACCREDITED LICENSED MENTAL HEALTH AGENCY
providing comprehensive programming and integrated care to children, teens, and adults throughout the state of Maryland.
We welcome clients to our modern and well-appointed clinics where we provide therapy, psychological evaluations, and medication management. Experience has taught us that many individuals seeking mental health services are frequently forced to receive treatment in clinics that are poorly maintained.
Our mission is to become the leader and trail blazer in the health and social work fields by continuing to research, develop programing, and train tomorrow’s elite health care professionals to provide the best services to individuals, families and communities in need. We develop and strengthen our clients’ competencies in the core areas most important to their becoming healthy and productive members of their families and communities, including socialization, education and vocation. We work diligently to provide the best programming and evidence-based services to each client and their families.