Senior Administrative Assistant - Business and Finance - TNBR Careers

This is a full-time, support position reporting to the Chief Financial Officer which provides administrative support for effective, efficient and successful divisional operation. This position supports the Chief Financial Officer and all leadershi...

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

Title: Senior Administrative Assistant

Employee Classification: Other Professionals

Institution: Southwest Tennessee Community College

Department: Business and Finance

Campus Location: STCC - Union Avenue Campus

Job Summary

This is a full-time, support position reporting to the Chief Financial Officer which provides administrative support for effective, efficient and successful divisional operation. This position supports the Chief Financial Officer and all leadership in the Finance division.

Job Duties

• Responds to varied requests for information. May gather information for grants, or other document preparation, investigates student complaints or researches data to support students, faculty and staff.
• Serves as the Finance Office public and departmental point of contact, handling communications and inquiries to completion.
• Manages CFO schedule and all Finance meeting planning and logistics.
• Maintains minutes of staff meetings and Planning and Budget Council.
• Provides outstanding customer service and effective communications and follow-up to faculty, staff, students and general public.
• Opens, logs, sorts, and tracks disbursement of all mail, including maintenance of a check log.
• Handles multiple projects simultaneously.
• Furnishes and obtains information from other administrators around the College to facilitate work within the division/department.
• Monitors the Finance budgets using the Banner system and Excel.
• Maintains divisional websites.
• Maintains current contact distribution and contact lists.
• Tracks information requests and deadlines for the CFO and Finance area.
• Record retention point of contact for Finance division.
• Efficiently manages records and files.
• Assists in significant projects in the Finance area, conducting research as needed.
• Prepares PowerPoint presentations and meeting materials.
• May assist in the evaluation of the performance of student workers and provide feedback on vendors
• Order supplies as needed for the CFO and other Finance areas.
• Initiates electronic form submissions for invoice payment, purchase requisitions, HR actions, etc.
• Prepares mass communications to students regarding stale-dated checks and other communications
• Maintains the organization chart for Finance.
• Handles travel arrangements and reimbursements.
• Handles special arrangements for meetings, events, and workshops.
• May perform other duties as assigned.

Minimum Qualifications

• High School Diploma (Associate or Bachelor degree preferred).
  
• Associate’s Degree or equivalent experience.
  
• Minimum of six (6) or more years’ experience in an office setting (experience in higher education office preferred).
  
• Working knowledge of Microsoft Word, PowerPoint, Visio and Excel Software.
  
• Excellent human relations skills.
  
• Excellent time management and organizational skills.
  
• Excellent written and oral communication skills.
  
• A background check will be required for the successful candidate.
  

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position, the following items must be uploaded:

• Resume
• Cover letter
• Unofficial Transcripts

A summary of our benefits can be found below: 

https://www.southwest.tn.edu/hr/benefits-overview.php

Incomplete applications will not be considered.

Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.