Senior Administrative Assistant - Blue Coral Staffing Corp.

Senior Administrative Assistant

• Location: Boca Raton, FL – local candidates only please
• 100% In-office, full time position (Monday through Friday, 8:00 AM to 5:30 PM EST with flexible hours as needed)
• Bachelor’s degree REQUIRED
• Compensation: $70,000 to $75,000 base salary plus comprehensive benefits package

Summary

Senior Administrative Assistant supports an executive as assigned. Provides essential administrative functions that enable the executive to operate at peak efficiency. Coordinates email correspondence, travel arrangements, minutes of meetings, assembly of materials for presentations, and management of the executives’ calendar.

Responsibilities for Senior Administrative Assistant include but not limited to

• Support executive with daily tasks
• Coordinates & manages travel for executive
• Maintain travel & appointment calendar; coordinates, schedules, and arranges meetings & conferences on behalf of executive
• General correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, etc.
• Organize, prepare, take notes, and send out follow up items from meetings
• Answer internal & external telephone calls, screen calls, redirect calls as needed, and take messages
• Maintains filing system and digital filing system
• Additional responsibilities as assigned

Qualifications for Senior Administrative Assistant

• Bachelor’s degree REQUIRED
• 5 or more years of successful administrative experience, including at least 3 years at the executive level (preferably in a large company)
• Requires professional experience in working with executives within and outside the company, as well as customers, vendors, visitors, etc.
• Excellent writing and communication skills
• Strong proficiency in Microsoft Office applications, including Excel and PowerPoint
• Solid analytical, judgment, and critical-thinking skills
• Interacts and communicates effectively with individuals at all levels of the organization
• Ability to work overtime/flexible hours. Multiple priorities; rush projects on a moment’s notice