Senior Accounting Technician at Chaffey College

Under direction, the Senior Accounting Technician provides support for the Budgeting and Fiscal Services Office and Accounting Services; performs varied and increasingly responsible technical duties in the preparation, maintenance, and review of district and related auxiliary organization accounting, budgetary and fiscal records, documents and reports assuring accuracy and compliance with established procedures.  

• Provide support and assistance to Budgeting and Fiscal Services Office and Accounting Services; interact with outside agencies and vendors; respond to inquiries, assist with policies and procedures related to financial records and budgetary processes, and communicate financial activity to a variety of sources; 
• Assist with planning, conducting, testing and implementing office automation procedures and testing of enterprise application systems or emerging technologies related to assignment; design, develop, implement, and execute business process improvements and workflow configurations; 
• Prepare detailed spreadsheets to monitor financial account activity; monitor budget versus actual; ensure expenditures are within authorized budgetary allocation; resolve discrepancies; perform key financial analysis; assist in the preparation and monitoring of program, division, departmental, and/or grant budgets; determine fund availability; request, process, and record budget transfers and budget revisions; project revenues and expenditures; review requisition and expenditures for proper coding with respect to budget; 
• Assist program managers in interpreting grants and contract rules; interface with granting agencies at Federal, State, and local levels to resolve questions; review new grant budgets and work closely with program managers in setting up budgets within contract and regulations; monitors grant expenditures and budgets; follows policies and procedures for programs; monitor, approve requisitions, reconcile, assist departments, prepare budget forecasts for departments, and report on various federal, state, and local grants, and other income supporting programs; 
• Prepare various complex reports on a regular basis (e.g. year-end accounts receivable invoices and billings, Independent Contractors report, warrant list, federal and state grants); assist with monthly and year-end close procedures; Assist with the preparation of financial statements and support schedules according to institutional guidelines; 
• Research and extract data from accounts, statements, and source documents used to develop and prepare specified reports. 
• Train personnel in use and/or application of computerized on-line financial accounting and reporting system; schedule and/or attend a variety of meetings, trainings, and conferences; prepare and conduct oral presentations related to assigned areas; 
• Establish and maintain budget number assignments and vendor lists; maintain manual and electronic files and records (e.g. W-9 files, vendor setup and maintenance, grant proposals and guidelines, etc.);
• Receive, verify accuracy, reconcile discrepancies, and process: budget transfers, expenditure transfers, labor requisitions, and other types of fiscal transactions; 
• Approve encumbrance and requisition entries; 
• Research and resolve discrepancies of financial information and/or documentation; reconcile accounts by comparing account balances with related data to ensure agreement; review, record, and source documents to identify significant changes in account balances and sources of discrepancies and determine corrective entries or action required to balance accounts; 
• Establish and maintain personnel position ID’s and position pays; 
• Assist in the development of the tentative and adopted budget books; 
• Research state and federal laws and regulations for guidelines tax form filings; prepare IRS tax forms: 1099, 1096, 1042, 1042-S, and 1042-T; research and resolve IRS B Notices for Form 1099; and prepare State sales/use tax return; 
• Monitor district clearing account for wire transfers and additional outside deposits (i.e. elevate, international student payments, parking, student clearing, credit card donation platform, etc.) and include in bank reconciliation; reconcile district bank accounts, revolving cash fund; verify accuracy and electronically deposited checks receipted by other departments into District and County of San Bernardino bank accounts; requires use of check scanning machine for direct electronic check deposits to bank; record and reconcile Cashier's Office daily receipts; 
• Generate and monitor district invoices (including prepare special account billing/invoicing and Federal drawdowns); follow-up with internal departments, outside vendors, and various third parties regarding debt collections and invoices; prepare and submit electronic debt payments to Department of Veterans Affairs applied to student accounts; 
• For Associated Student Government (ASG), Chino Community Center, and Auxiliary Services (Food Services, Campus Store and Auxiliary Donation) Foundation: assist in the development and preparation of the budgets; verify accuracy of deposits and receipts for account holder; generate checks, prepare revolving cash reimbursements; 
• Compile audit sampling package for external and internal audits; 

MINIMUM QUALIFICATIONS

• One (1) year of full-time experience working in the area of accounting;
• High school diploma or equivalent;
• Ability to:

• Adapt to changing work priorities;
• Remain attentive to detail;
• Communicate with diverse groups on a variety of levels;
• Establish and meet deadlines and schedules;
• Set priorities and work with constant interruptions;
• Work with detailed information/data and exercising sound judgment on departmental issues;
• Perform arithmetical calculations 
• Communicate effectively orally and in writing and to establish and maintain cooperative working relationships with staff, administrators, faculty, students, and others contacted in the course of performing assigned duties.

• Demonstrated skill in:
  • Operating standard office equipment;
  • Using pertinent software applications;
  • Performing accounting procedures;
  • Maintaining accurate records;
  • Researching and applying state/federal laws/regulations;
  • Gathering and compiling data from a number of sources;
  • Processing complex budgetary transactions, preparing various fiscal reports, and maintaining detailed records for large budgets.
• Knowledge of:
  • Accounting/bookkeeping principles, and pertinent computer software applications.

• Clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of a community college environment.
   

MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW.  Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge, and abilities. 

• Advanced education, specifically in accounting.

SPECIAL CONDITIONS

Working hours: Monday through Friday: 7:30 am - 4:30pm. Hours may vary according to the assignment.

APPLICATION PROCESS

Chaffey College utilizes an online electronic application system. Our application can be accessed at https://www.schooljobs.com/careers/chaffey . The application must be filled out completely and in detail. The application package must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents:

Please do not include any  additional documents only  the documents that   are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.

• Cover Letter
• Resume
• Copy of college level transcripts (if you are using your education to meet the qualifications) (photocopies or computer printouts are acceptable. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. International transcripts must be transcribed and evaluated in English by a bona fide evaluation service. Official sealed transcripts will be required upon hire.)

Being able and ready to work onsite at a Chaffey facility or location is an essential function of this job. Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.