Senior Accounting Associate - MaestroFS

Company Overview

Trove is an administrative financial services company that understands the complex needs of high-net-worth individuals, families and/or their organizations. Trove delivers an array of bespoke, day-to-day, financial solutions to the families and engagements it serves. We have 5 office locations; Boston, MA, New York City, NY, Bryn Mawr, PA, Salt Lake City, UT, & Stamford, CT. Through continued growth we have become the leading independent multi-family office in North America! At Trove we are dedicated to building centers of excellence with a trusted, innovative, and expert team to support our families and engagements. We look for talented people who are motivated, curious, collaborative, and have a passion for delivering the highest quality services with a culture of teamwork. Interested? Read more about the day-to-day responsibilities of our Accounting Associate below!

Job Description

We are seeking an Accounting Associate to join our Family Office in our New York City office. This individual will be a key team member responsible for the daily accounting and operations for a portfolio of assigned families and/or engagements. If you have the skillset and experience needed for the role, including general accounting knowledge, an understanding of quality communication and responsiveness, an attention to detail regarding accuracy and timeliness, can anticipate needs through proactively seeking solutions, and following through on work and open items, then we encourage you to apply!

Responsibilities include, but are not limited to:

• Ownership of bill pay process, including, but not limited to vendor management, verification, and initial review of bill pay prepared by the Accounting Associate as well as identifying problems and providing resolutions in addition to delivering family expense reports
• Assist in the preparation and adherence of standard operating procedures (SOP) and recommend improvements
• Accounts receivable, loan and other cash inflows: review receivable reports identifying and resolving errors or other problems
• Treasury management: review all activity for all accounts including but not limited to banking, credit cards, custody / brokerage accounts, alternative payment methods, and retirement accounts
• Review reconciliations prepared by the Accounting Associate
• Prepare or review funding requests timely
• Review of real property, collectibles, and other asset accounts and classes
• Prepare reconciliations of various accounts as needed
• Understand the family’s insurance requirements and appraisals
• Investment and partnership accounting: prepare journal entries, reconcile investment capital accounts
• Reporting and analytical review: generate and customize reporting with proficient use of software, e.g., create cash flow statements, executive summaries, expense reports, and other ad hoc reporting per engagement SOP
• Tax records: interpret and reconcile accounting books and records to tax returns
• Plan for tax payment deadlines and manage payment process including funding
• Participate in tax planning discussion and assist in the preparation of supporting schedules
• Assist with estate planning projects and tasks as needed
• Identify key life events which trigger additional services including insurance coverage adjustments, household employee services and concierge special projects
• Manage accounting of payroll and review processed payroll for household employees as per the SOP
• Manage ad hoc projects and family requests, as needed

Qualifications

• Minimum of an associate degree in accounting or related area
• Bachelor's degree in accounting or related area preferred
• 6-10 years prior accounting or related experiences, client service-oriented experience preferred
• Proficient in general ledger software, bill pay software, Microsoft Office, & CRM systems

Skills & Experiences for Success

• Strong organizational skills, candidate can prioritize work and meet internal and external deadlines
• Strong knowledge of debits, credits and general ledger / chart of accounts with the ability to adhere to previous categories and engagement specific processes
• Basic understanding of asset classes for brokerage accounts, alternative investments (private equity, hedge funds, etc.)
• Basic understanding of capital statements, capital calls and distributions, NAV / profit allocations and partnership allocations
• Familiar with basic estate documents: wills, POA's, trusts, living will, etc.
• Experience working in and/or knowledge of family offices and high net worth individuals a plus
• Strong verbal and communication skills
• Ability to recognize areas for process improvement and provide feedback to team for continued development of best practices
• Willingness to participate in company events, understands the importance of firm culture
• Eagerness to learn and attend training sessions to expand knowledge base

Equal Opportunity Employer

Trove is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, sex, marital status, religion, creed, ancestry, national or ethnic origin, physical or mental disabilities (as defined in the Americans with Disabilities Act), sexual orientation, or gender identity.