Senior Accountant at Virtual Company
Blue Ash, OH 45242
About the Job
Job Description: Senior Accountant
Position Summary:
We are seeking a detail-oriented and experienced Senior Accountant to join our finance team. The ideal candidate will have expertise in managing accounts with a focus on bill of pay processes, vendor management system (VMS) fee analysis, and rebate programs. This position plays a critical role in ensuring accurate financial reporting, optimizing fee structures, and maintaining efficient cash flow through strategic rebate management.
Key Responsibilities:
Bill of Pay Management:
- Oversee the preparation, processing, and reconciliation of bills and payments to vendors.
- Ensure timely and accurate posting of expenses in alignment with company policies.
- Identify discrepancies and ensure resolution through effective communication with vendors and internal teams.
VMS Fees Analysis:
- Monitor and analyze Vendor Management System (VMS) fees to identify trends, inefficiencies, and areas for savings.
- Collaborate with operations and procurement teams to ensure fee structures are aligned with contracts.
- Prepare monthly and quarterly reports on VMS-related expenses for internal review.
Rebate Management:
- Track, analyze, and manage rebate programs with key partners and suppliers.
- Ensure timely accrual, collection, and reconciliation of rebates.
- Work closely with vendors to negotiate optimal rebate terms.
Financial Reporting & Analysis:
- Support month-end, quarter-end, and year-end closing processes, ensuring accurate reporting of VMS fees and rebate accruals.
- Prepare variance analysis and detailed financial reports related to VMS fees and rebate accounts.
- Assist in audits by providing documentation and explanations related to these accounts.
Compliance & Process Improvement:
- Ensure compliance with GAAP standards and internal accounting policies.
- Identify opportunities to enhance processes related to bill payments, fee analysis, and rebate management.
- Implement best practices to improve efficiency and accuracy across related functions.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field. CPA or CMA is a plus.
- 5+ years of progressive experience in accounting roles, with specific exposure to VMS fees, rebates, and bill of pay operations.
- Strong analytical skills with the ability to interpret complex financial data.
- Advanced proficiency in Excel (pivot tables, v-lookups) and familiarity with ERP systems (e.g., SAP, Oracle, or NetSuite).
- Excellent communication skills, both written and verbal, with the ability to collaborate cross-functionally.
- Strong attention to detail and a commitment to accuracy and compliance.
Preferred Skills:
- Experience working in a fast-paced, high-volume environment.
- Knowledge of procurement processes and vendor relationship management.
- Familiarity with VMS platforms (e.g., Fieldglass, Beeline).
Compensation:
- Competitive salary based on experience and qualifications
- Performance-based bonuses
- Comprehensive benefits package (health, dental, 401k)
This position offers a unique opportunity to contribute to key financial processes, providing insights that impact decision-making across the business. If you are a motivated and organized accounting professional with relevant expertise, we encourage you to apply.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.