Senior Accountant - Baltimore City Community College

Description/Job Summary

BCCC's Finance and Administration is looking for three (3) senior accountants.  Two (2) of the positions will be reporting to the Manager of Accounting.  The third position will be reporting to the Comptroller as the College's Foundation Accountant.   

The Senior Accountant is responsible for applying accounting principles and procedures to analyze financial information, prepare accurate and timely financial report and statements and ensure appropriate accounting control procedures based on either government or non-profit organization. In addition, the Senior Accountant performs a broad scope of professional accounting activities including detailed reconciliations, provides technical accounting support for fiscal period closings.  The Senior Accountant is responsible for establishing an effective contract and grant management system to monitor compliance with fiscal and reporting requirements as established by Federal and State law, agency regulations, donors and sponsors, policies and procedures and generally accepted accounting principles for all sponsored projects and grants awarded. In addition, the Senior Accountant reviews all Corporate Purchase Card (CPC) program cardholder activity logs and receipts and ensures appropriate posting of transactions.  

The Senior Accountant is also responsible for designing and producing regular analytics for internal reporting and complex year-end audit work papers along with monthly, quarterly and annual analysis for the assigned Statement of Net Assets and Balance Sheet accounts.  These positions will work independently with external and internal auditors for assigned audits.  The Senior Accountant will have frequent contact with multiple departments throughout the College.

The position selected as the Foundation Accountant, will perform the same functionality as listed above; however, will apply accounting principles and control procedures that govern a non-profit organization specifically Foundation Accounting 501c(3). 

Responsibilities/Duties

• Prepare and examine expenditure reports, financial statements, and reports of historical trends for program managers, management, and state agencies.
• Reviews general ledger transactions to ensure accuracy and complete journal entries.
• Perform monthly and year-end analyses, reconciliations, and financial reporting for either the College or Foundation.
• Performs grant-related post-award functions including grant closeout, including budget and expense analysis, periodic invoicing, financial reporting, and labor distribution changes.
• Approves/denies invoices, expense reimbursements, working fund, petty cash, Hackerman loan reimbursements, and interagency payments.

• Maintains and updates the open, pending, and paid accounts payable invoice file.

• Assists in the compliance of the Corporate Credit Card (CPC) including reviewing transactions and supporting documentation, reviewing application paperwork, preparing new paperwork, downloading statements and reports from the US Bank system (or other vendor if the vendor changes).  Sends out statements and forms to cardholders each month.
• Follows up with employees for incomplete or missing documentation.
• Reviews, corrects and processes BCCC travel expense reimbursements according to the State's travel regulations and BCCC guidelines.
• Assists in monthly and statutory year-end closing, annual audit and cyclical legislative audits, including analysis of trial balances and preparation of schedules.
• Performs various reconciliations including Property and Tuition Receivable, allowance for doubtful accounts, Grants receivable and non-student accounts receivables.
• Work closely with the Grants department to reconcile ledgers and student accounts for Pell, SEOG, Federal Work Study and other student financial assistance programs.
• Prepare cash, inventory, and distribution reports for various College's activities or functions such as Bookstore or Foundation
• Reconcile the State General Ledger system with the ERP system to ensure transactions are properly recorded in both systems.
• Prepare interdepartmental journals for liquidation of department charges.
• Reviews, maintains, and reconciles accounts, making adjustments, corrections and journal entries as appropriate.
• Maintains files of disbursement and receipts
• Maintains paper and electronic copies of bank and investment statements and secures storage of all financial documents.
• Works closely with the College to disburse funds from restricted accounts, including grants and scholarships.
• Prepares annual operational budget for the Foundation in conjunction with the Vice President(s) and Controller
• Maintain records of fundraising revenues and expenses for the Foundation.
• Compiles and analyzes financial information to prepare journal entries to accounts such as general leger accounts and documenting transactions.
• Develop and maintain timely reconciliation for balance sheet accounts, interpret federal, state, and local regulations and guidelines and ensure compliance with requirements.
• Prepare year-end audit schedules, accruals, prepare expenses and assets, inventory, cash position and adjusting journal entries.
• Prepares journal entries for month-end, daily recording of entries from subsystems and participates in month-end closing of the Foundation records and preparation of related reports.
• Other related duties as assigned.

Required Qualifications

• Bachelors in accounting or related field.
• At least 5-7 years of accounting/finance experience.

Preferred Qualifications

Preferred Qualifications - Foundation Accountant

• Experience with non-profit/Foundation Accounting 501c(3)
• Knowledge of Financial Edge or other Fundraising software