Section Coordinator - Contracts - Texas Tech University

Major/Essential Functions

• Triage the contract intake, review, and routing process. Assist with entering data in the Contract Manager system-including creating the initial contract and maintaining updated information about the contract and making decisions during its effective period.
• Organize and log all incoming and outgoing documents to the contracting department.
• Communicating with departments and vendors on contract issues including status, needed modifications, answering questions, and updating each pending contract on a weekly basis.   The ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise, and positive manner.
• Make modifications to incoming contracts and amendments based on contract language charts and coordinate reviews with the Assistant Managing Director, Managing Directors, and Assistant Vice President and Chief Procurement Officer.  
• Review contracts to evaluate compatibility with TTU’s and the President’s goals and strategies. May support other research, scientific, and technology-specific initiatives. May be delegated other duties as required.
• Oversee the FEC (Fully Executed Contract) process, which includes reviewing dollar amounts for signature authority and Board compliance, coordinating all signatures (whether electronic or original), and disseminating FECs to all interested parties.
• Assist in developing analytical summaries, reports, and recommendations on requisitions and contracts for use in making decisions regarding the renewal or termination of contracts.
• Maintains educational knowledge about institutional policies and procedures, Federal and State laws, and procurement and contract industry best practices related to research including, but not limited to, Uniform Guidance requirements, export controls, customs, TTU Environmental Health & Safety requirements, federal equipment rules, federal cost accounting standards, and State of Texas research requirements. Stay abreast of legal, financial, and accounting practices and other pertinent business skills, including mitigation of risk.  Understands underlying statutes and administrative codes that support TTU policies and requirements.  
• Develops and contributes ideas that provide innovative solutions to improve strategic procurement and contract efforts.  Meets regularly with leadership to discuss opportunities to improve processes and requirements.  
• Professionally and empathetically address incoming requests from customers and internal staff within a maximum of two (2) business days. Maintain a balance between TTU operating policies and procedures and customer benefit in decision-making. Continuously evaluate and identify opportunities to drive process improvements that positively impact the customer’s experience.

Grant Funded?

No

Minimum Hire Rate

18.48

Pay Basis

Hourly

Schedule Details

Monday-Friday; 8 AM to 5 PM

Work Location

Lubbock

Preferred Qualifications

Experience with contracts, negotiations, legal work or other related areas. Excellent writing and editing skills. Knowledge of TechBuy system. Extremely proficient in Microsoft products and Adobe. 

Department

Procurement Services

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Job Group

Office and Admn Wkrs All Other

Shift

Day

Required Qualifications

Bachelors degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Does this position work in a research laboratory?

No

Navy Enlisted Classification Code

1802, 641X

Army Military Occupational Specialty Code

42L, 42E

Air Force Specialty Code

3A1X1

Marine Military Occupational Specialty Code

0111, 0101

About the Department and/or College

The Procurement Services department includes Strategic Acquisitions, Contract Management, Payment Strategies, Travel Services, Procurement Card Services, Supplier Services, and Business Intelligence & Support Services.

Procurement Services' mission is to provide excellent customer service while adhering to the highest ethical values in the purchase, receipt, and payment of goods and services in support of the University's mission and goals; to maintain resourceful practices that follow the laws of State of Texas and to maintain and expand vendor relations that enable competitive and diversified vendor sources that will provide the best value to the University.
 

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.