Secretary to the Associate Dean for Graduate Education & Research and Associate Dean for Profes[...] - St. John's University

Secretary to the Associate Dean for Graduate Education & Research and Associate Dean for Professional Development

St. John’s University, established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The University is recognized for its outstanding academics, diverse student body, dynamic internship, and volunteer opportunities.

Position Title: Secretary to the Associate Dean for Graduate Education & Research and Associate Dean for Professional Development

Organizational Structure: The individual is employed as a staff member in the Office of the Dean, College of Pharmacy and Health Sciences and works under the supervision of the Associate Dean for Graduate Education & Research and Associate Dean for Professional Development.

Responsibilities:

The Office of Graduate Education & Research:

• Effectively use the University’s Banner system to complete administrative tasks.
• Maintain and manage confidential graduate education and research files.
• Assist the Associate Dean for Graduate Education and Research for program operations, outreach, and alumni events.
• Effectively use Proquest ETD, the University Library’s theses and dissertation database.
• Process graduate theses/dissertations in ProQuest ETD, ensuring formatting compliance.

Office of Professional Development:

• Coordinate and provide on-site support for internal and external Office of Professional Development events.
• Process Continuing Education (CE) Requests and CE processing with ACPE.
• Manage the APhA Immunization Course including participant communications, registrations, tracking home study completion, and live session attendance.
• Assist and coordinate ACPE Accreditation activities.
• Support preceptor development and other CE or certificate programs.
• Serve as the primary communication liaison for the Associate Dean(s), managing professional correspondence and interactions with students, faculty, administrators, and stakeholders.
• Maintain critical documentation and records in databases, ensuring accuracy and timeliness.
• Demonstrate proficiency in essential software platforms including Slate, Formstack, and Microsoft Office applications.
• Provide comprehensive support for Office of the Dean operations, including managing front desk reception duties and representing the office at College events.
• Adapt to emerging needs and take on additional responsibilities as required to support office objectives and institutional goals.
• Consistently demonstrate the highest standards of professional workplace conduct.

Qualifications

Required:

• High school diploma.
• 2+ years secretarial experience.
• Advanced Microsoft Office Suite proficiency.

Preferred:

• Demonstrated adaptability in fast-paced environments.
• Eagerness to learn new systems and processes.
• Collaborative mindset with proven team experience.

In compliance with NYC’s Pay Transparency Act, the annual salary for this position is $48,400. St. John’s University considers factors such as scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.

St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to