Secretary - Pojoaque Valley School District

Job Title: High School Secretary

FLSA Status: NON-EXEMPT

Salary Range: $34,796-46,290 (245 day work agreement)

Minimum Qualifications:

High School diploma or GED;

Experience as a secretary or equivalent work desirable.

Knowledge of basic office procedures.

Demonstrated knowledge of purchasing procedures.

Demonstrated knowledge and skill of computer function and operation.

Ability to speak Spanish desirable.

Skills/Aptitudes:

Good organizational ability; good written and oral communication skills; ability to maintain high level of professionalism and confidentiality regarding students, staff, parents, and school matters.

Essential Job Responsibilities of High School Secretary:

• Works cooperatively with colleagues, supervisors, and administrators.
• Demonstrates ethical behavior.
• Follows district policies and administrative rules and regulations.
• Follows District Code of Conduct policies.
• Maintains behavior appropriate to performing and accomplishing assigned duties.
• Maintains a suitable personal appearance as it relates to position.
• Knows what to do successfully to complete assigned work.
• Performs tasks to include, but not limited to: typing, filing, receiving, placing and routing phone calls, photo copying and correspondence.
• Maintains and keeps files current.
• Assists with and types reports as directed.
• Gathers, files, and disseminates information as required.
• Maintains accurate accounting of budget accounts and/or assists with activity accounts, purchase orders and/or requisitions.
• Assists with textbook ordering and inventory.
• Reports fire drills.
• Processes timesheets for substitutes.
• Assists with and enters leave requests.
• Receives visitors to the office and responds to their needs.
• Assists with absentee and attendance procedure/reports.
• Processes work orders.
• Processes transportation requests.
• Distributes mail.
• Assists with yearend reports.
• Assists with master schedule.
• Types and distributes daily staff bulletins.
• Assists with graduation activities and programs.
• Processes travel requests.
• Assists with student attendance and attendance reports.
• Assists with student fundraising requests.
• Occasional inventory and supply stocking.
• Gathers, files, and disseminates information as required.
• Receives visitors to the office and responds to their needs.
• Submits all leave requests to Central Office.
• Keeps an accounting of and assists with fire drills, student insurance, faculty activity tickets, supply orders, supplementary textbook orders, and timesheets for support staff.
• Utilizes the computer for various programs;
• Performs other job duties as assigned.