Secretary III 03491 LBYD Federal - North Wind Group

Location: Oak Ridge, TN
Title: Secretary III
Schedule (FT/PT): FT
Travel Required: None
Clearance: Ability to Obtain

At LBYD Federal, “Large Firm Expertise, Small Firm Responsive”, is our motto we live by and practice each day. With the capability to produce high quality designs in a fun, supportive and exciting atmosphere, we recognize our employees are our greatest asset. We offer an exciting variety of opportunities for employees to develop and grow their careers, working alongside diverse and supportive team members to achieve success. We maintain our responsiveness to clients and partners by allowing our employees the autonomy to achieve success.

Along with a competitive benefits package and 401(k) matching, we strive to maintain a 98% employee retention rate, by providing our employees endless growth opportunities. Unique opportunities such as a formalized mentorship program, professional development through North Wind University, a wellness program, celebrating our employees time with us through our employee service awards program, and many others meant to enhance the employee experience ultimately led to high employee satisfaction. Additionally, we strive to support the communities we live, work, and enjoy by taking part in community fundraisers, and volunteering through local and national organizations.

We give you the flexibility to achieve your best work by offering hybrid working options, while fostering a culture of inclusivity, equity and diversity, creating a workplace we feel everyone can achieve success. We take pride in the impact our employees make as leaders, no matter the level within the organization. You will be connected with like-minded, high achieving individuals upon joining our organization leading and participating in the most challenging designs across the world.

POSITION PURPOSE:

The Secretary III will provide administrative support to the OSO at the Oak Ridge National Lab.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the OSO by preparing letters, memo's, proposals, OSO procedures, work practices, assessments and concurrence page correspondence as directed by OSO staff per DOE written standards.  Creates associated OSO DocLog System entries and updates as appropriate.
• Maintain a close and highly responsive relationship to the day-to-day activities of the managers, supervisors, and staff.
• Designs, organizes, and maintains specialized and custom forms, records, reports, files and logs to support work processes in areas of assigned responsibility.
• Designs, develops and maintains spreadsheets requiring data interpretation and guidance; creates, maintains and updates files; removes and archives inactive records or files; researches and assembles information from a variety of sources for the completion of specialized forms and reports; copies documents and other materials as directed.
• Sort mail and place in their respective mailboxes, creating Correspondence Action Tracking System (CATS) action and sending out as a mail link when necessary.
• Supports the Strategic Partnership Projects (SPP) entering and saving SPP acceptances, email funding obligation to sponsor, prepare CO letter request, counterintelligence and acceptances.
• Ensures foreign travel is conducted in accordance with applicable standards and requirements using the Foreign Travel Management System.
• Responsible for all routing, approval and record keeping for ORNL, ORISE, and OSO through the Foreign Travel Management System.  All trips are routed to applicable OSO employee for approval after the Senior Field OPAC as checked and approved request.
• Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers.  Reports any unsafe conditions and/or practices to the appropriate supervisor and human resources.  Immediately correct any unsafe conditions to the best of own ability.
• Work efficiently and responsibly from remote locations if necessary.
• Functions effectively in a team environment.

MINIMUM QUALIFICATIONS:

Education and Experience:

• HS Diploma
• 1-3 years relevant experience

Skills and Abilities:

• High level of proficiency in time management and ability to follow set procedures and processes.
• Ability to recall / retain a high volume of information / details.
• Proficiency in Microsoft Office Suite, and knowledge of, or training in, other Office of Science and DOE information systems

PREFERRED QUALIFICATIONS:

High School Diploma, 1-3 years experience.

PHYSICAL DEMANDS:

This position is a sedentary role. While performing the duties of this job, the employee will be sitting for long periods of time but will also be required to stand, walk, and communicate with others.

WORKING ENVIRONMENT:

All work will be performed indoors.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis.  If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.