Secretary II - University of Rochester
Rochester, NY
About the Job
POSITION SUMMARY:
With specific direction and supervision, performs routine and non-routine office duties requiring general secretarial or word processing skills and proficiency. May concentrate on secretarial or word processing duties in a particular discipline using specialized and complicated terminology or word processing language, abbreviations and symbols.
**SUPERVISION AND DIRECTION RECEIVED:**
Receives specific direction from Office Supervisor, Department Head or higher classified secretaries.
**SUPERVISION AND DIRECTION EXERCISED:**
May be responsible for the assignment of routine work, and for the review of completed work of clerical assistants or word processors.
**MACHINES AND EQUIPMENT USED:**
Typewriter, word processing and voice recording equipment, adding machine, calculators, copiers, etc.
**TYPICAL DUTIES:**
1. Receives, opens, scans and routes incoming mail for information or response.
2. Types and transcribes dictation. Types from drafts, handwritten copy, records and other sources.
3. Occasionally composes and types non-routine correspondence and documents for approval and signature.
4. May collect records, set up and type standard and specialized department reports, forms and documents.
5. May perform department receptionist duties in addition to secretarial and word processing duties.
6. As a specialized secretary, types from voice recorders and handwritten notes/drafts a considerable amount of reports, documents, histories, summaries and records using specialized and complicated terminology, vocabulary, abbreviations and symbols.
7. Maintains general office filing systems, and may set up and maintain specialized files.
8. Orders and monitors office materials and supplies.
9. Performs other related general secretarial and word processing duties.
**QUALIFICATIONS:**
**Education:** Completion of high school plus 2 years of post high school education, preferably in secretarial studies or the equivalent.
**Experience:** None - with required education background or 2 years of practical secretarial, word processing or office experience after completion of high school.
**Technical:** The ability to type from draft or recorded dictation accurately at 55 words per minute. The ability to operate standard office machines and word processing equipment. Ability to take dictation and to operate word processing equipment desirable, but not required.
**OR** - a combination of formal training and experience equivalent to the above
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
**How To Apply**
All applicants must apply online.
_EOE Minorities/Females/Protected Veterans/Disabled_
**Pay Range**
Pay Range: $16.50 - $21.45 Hourly
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
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**Location:** Memorial Art Gallery
**Full/Part Time:** Part-Time
**Opening:**
Source : University of Rochester