Secretary I, The Honors College at Miami Dade College

Job Details

Job FamilySTAFF - Supoort Non- Exempt (SNE)Grade08Salary$18.19 - $22.14DepartmentThe Honors CollegeReports ToDirector of The Honors College Closing DateJanuary 1, 2025FLSA StatusNon-ExemptFirst Review DateNovember 7, 2024

Job Summary

Provides administrative support to Department Chairs, Directors, and/or Program Managers.

Duties & Responsibilities

• Checks voicemail and emails regularly and ensures that emergencies, such as faculty absences are communicated immediately

• Acts as or oversees department receptionist area by answering telephone, transferring calls to the appropriate person and greeting visitors

• Opens, sorts, distributes department mail and prepares outgoing mail

• Maintains supervisors appointment calendar

• Creates and maintains office files

• Makes copies of correspondence or other documents as required

• Maintains documentation of the operations of the department, which requires preparing and typing a variety of routine correspondence and documents including statistical reports, minutes, agendas, budget worksheets and requisitions

• Responds to student inquiries

• Communicates extensively with various faculty, staff and students

• Prepares and/or maintains on-line payrolls for part-time and full-time personnel

• Prepares on-line disbursement requests, requisitions, and leave forms

• Maintains and adheres to College policies and procedures

• Handles confidential information

• Performs other duties as assigned

Minimum Requirements

• Associates Degree and one (1) year experience; or two (2) years of experience in advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training

• All degrees must be from a regionally accredited institution

• Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)

• Knowledge of office practices and procedures

• Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, and students

• Ability to use tact, poise, patience and courtesy

• Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals

• Ability to write routine reports and correspondence

• Ability to make arithmetical calculations such as addition, subtraction, multiplication and division

• Ability to multi-task and meet tight deadlines

• Ability to speak effectively before groups of customers or employees of organizations

• Ability to work a flexible schedule that may include evening, and weekend assignments

• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.

EQUAL ACCESS/EQUAL OPPORTUNITY

Miami Dade College is an equal access/equal opportunity institution which does not discriminate on the basis of sex, race, color, marital status, age, religion, national origin, disability, veteran's status, ethnicity, pregnancy, sexual orientation or genetic information.

To obtain more information about the College's equal access and equal opportunity policies, procedures and practices, please contact the College's Equity Officer: Cindy Lau Evans, Director, Office of Equal Opportunity Programs / ADA Coordinator / Title IX Coordinator, at (305) 237-2577 (Voice) or 711 (Relay Service). 11011 SW 104 St., Room 1102-1; Miami, FL 33176. EquityOff@mdc.edu