Secretary - 12 Month (Non - exempt) - Ohio Department of Education

VACANCY NOTICE: Secretary- 12 Month (Non-exempt)

LOCATION: Revere High School

POSTING DATE: November 20, 2024

APPLICATION DEADLINE: Internal: December 3, 2024

External: Until Filled

POSITION: Secretary - 12 Month (Non-exempt)

JOB DESCRIPTION

Title: SECRETARY (NON-EXEMPT)

Reports to: Assigned administrator/supervisor

Job Objective: Performs office duties that support effective school services.

Minimum Qualifications:

• High school diploma or GED. Secretarial skills verified by training and/or work experience.

• Ability to identify and correct syntax, number usage, punctuation and spelling errors.

• Consistently performs accurate math calculations.

• Displays flexibility, reliability, self-discipline and a willingness to take on challenging tasks.

• Embodies high ethical standards/integrity. Accepts responsibility for personal decisions/conduct.

• Documents/maintains a record free of criminal violations that prohibit public school employment.

• Office-related technology skills deemed essential at the time of hire.

• Speaks clearly using correct grammar. Bilingual ability is advantageous.

Essential Functions:

1. Performs secretarial and ancillary duties that facilitate the timely attainment of district objectives. Keeps informed about program and procedure changes.

Helps the administration promote the school. Assists with programming, activities and events.

Works to provide a positive school culture through interactions with staff, students and families.

• Collects and organizes information. Confirms data to prevent entry errors. Creates documents, maintains database information, prepares spreadsheets and develops program materials.

• Maintains an effective records management system. Files and retrieves information.

• Completes assigned tasks within required time-frames.

• Collaboratively develops effective solutions for work-related problems.

• Acknowledges/offers assistance to office visitors. Directs inquiries to appropriate staff.

• Answers/directs telephone calls. Writes accurate messages when staff members are not available.

• Sorts/distributes mail. Prepares photocopies. Scans documents. Collates printed materials.

• Investigates vendor prices. Assists with Invitation for Bid (IFB) and Request for Proposal (REP) procedures. Maintains procurement files (e.g., letters, contracts, confirmations, guarantees, etc.).

• Reorders office supplies as needed to maintain reliable service levels. Verifies deliveries with packing lists/purchase orders. Reconciles invoices for payment. Maintains an account ledger.

• Provides back-up support for other departments. Assists with special projects as directed.

1. Exemplifies professionalism. Fosters goodwill to enhance the district's public image.

• Complies with the Employee Code of Excellence.

• Contributes to an effective working environment. Performs all aspects of the job.

• Functions as part of a cohesive team. Develops mutually respectful relationships with co-workers.

• Keeps an acceptable attendance record and is punctual.

• Maintains a professional appearance. Wears work attire appropriate for the position.

• Respects privacy. Maintains the confidentiality of privileged information.

1. Maintains open/effective communications. Serves as a reliable information resource.

• Provides prompt notification of personal delays or absences.

• Refers policy interpretation questions to an appropriate administrator.

• Seeks clarification when directives are unclear.

• Uses active listening/problem-solving techniques. Respects diversity. Resolves issues tactfully.

1. Pursues opportunities to enhance personal performance.

• Keeps current with professional standards associated with work duties.

• Updates personal skills as needed to use task-appropriate technology effectively.

1. Takes precautions to protect student and staff safety. Helps supervisors manage risks.

• Maintains high standards for appropriate conduct. Takes action to address harassment and/or aggressive behavior. Complies with all legal statutes and administrative directives when dealing with discrimination, inappropriate behavior and suspected child abuse or neglect.

1. Performs other specific job-related duties as directed.

• Helps implement workplace initiatives that advance organizational goals.

Performance Evaluation: Employee performance is evaluated according to applicable law, board policies, contractual agreements and district administrative procedures.Working Conditions: The district offers equal employment opportunity without regard to age, ancestry, color, disability, military status, national origin, race, religion, sex and any other legally protected category.Safety is essential to job performance. The district is an alcohol and drug free work environment. Employees must comply with district policies, workplace safety regulations and health laws.

This job description is not intended to create a contract or alter the terms of board authorized employment agreements. Employee benefits, classifications, contract durations, skill sets, wage rates and work schedules vary by position.

This summary document describes typical job functions and does not represent an exhaustive list of all possible work responsibilities. Employee duties may change in response to collective bargaining agreements, funding variables, modified operating procedures, program or service revisions, regulatory requirements, technological innovations and unforeseen events.

NOTE: Skill sets and autonomy vary by position. Classification, contract duration, wage rate, work schedule, benefits eligibility, etc., are determined by FLSA status and the collective bargaining agreement.