School Operations Associate - Carmen Schools of Science & Technology

POSITION SUMMARY

The School Operations Associate participates in the day-to-day management of the school office under the direction of the Operation Manager. The position works to ensure that the front office operates smoothly and presents a positive first impression of Carmen. 

Salary Range: $18.50/hr - $26.00/hr
Campus Openings: Southeast High School Campus, South High School Campus

QUALIFICATIONS

• Ability to communicate effectively to achieve assigned duties and goals
• Proficient with MS office suite, general office equipment and general accounting programs
• High school diploma required
• Bilingual in Spanish and English required
• Associates degree or higher desirable
• At least 2 years of previous office experience
• Experience working in a school preferred
• Excellent customer service skills
• Ability to multi task in a fast paced environment
• Passion for quality education and student achievement
• Ability to take direction from multiple parties
• Positive attitude and approach to working as part of a team

ESSENTIAL DUTIES & RESPONSIBILITIES

Office Administration

• Takes daily attendance with use of Infinite Campus and power school and maintains updated attendance records
• Follows up on truancy issues, generates truancy reports, and completes phone calls to home to locate students and/or schedules meetings with the school social worker as needed
• Issues tardy passes
• Sorts and distributes daily mail
• Assists with printing and assembly of bulk mailings
• Assists students with first aid and medications as needed
• Answers phone, providing customer service and recording of messages
• Assist with Robo calls to families
• Create SS/IS schedules; prints and mails requested transcripts
• Assist with visitor packets, tours and hospitality
• Maintains Infinite Campus and school calendars
• Maintain a clean, organized, and welcoming office environment; maintain complete sets of commonly used forms for staff and families
• Provide language translations for parents, visitors and teachers
• Assist with MPS Compliance reports and monitoring
• Collects student fees under the direction of the office manager
• Inventory supplies under the direction of the office manager
• Other office tasks as assigned

School Wide/Leadership

• Supports the mission, vision and values of Carmen Schools of Science and Technology
• Participates in and contributes to the office team
• Fosters an environment and culture which promotes learning, respect and responsibility
• Adheres to the policies and procedures of Carmen Schools of Science and Technology
• Supports any Carmen Schools of Science and Technology campus main office when coverage is needed
• Takes on other duties and responsibilities as assigned

WORK ENVIRONMENT

 The School Operations Associate position is based at the school on a daily basis.   The office environment is fast-paced and often requires standing for long periods, moving throughout the building, and lifting and stacking boxes.  Occasional evening and weekend work is required with advance notice.

COMPENSATION & BENEFITS

Carmen Schools of Science and Technology provides salaries commensurate with qualifications and experience, plus excellent health and worksite benefits, free life insurance, free employee assistance program (EAP), free short-term disability insurance, 403b retirement plan, flexible spending accounts, and generous paid time off.

EQUAL OPPORTUNITY EMPLOYER

Carmen complies with applicable state and local laws governing non-discrimination. We are committed to equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, disability, genetic information, marital status, age, religion, sexual orientation, or national or ethnic origin. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, lay-off, recall, transfer, leave of absence, compensation, and training. 

Carmen expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Any actions or behaviors that create an uncomfortable work environment and prohibit an employee to perform their expected duties will not be tolerated.