School Office Manager - Envision Education

Impact Academy is seeking an energetic, flexible and highly organized School Office Manager to manage operations, enrollment, attendance reporting, student data systems, and the front offices at our middle and high school in Hayward, CA.

Who We Are

Our mission is to transform the lives of students - especially those who will be the first in their family to attend college - by preparing them for success in college, career, and life. Envision Education currently operates four small schools in San Francisco, Oakland, and Hayward, as well as a national educational consulting firm called Envision Learning Partners. Envision Education has made an explicit commitment to becoming an exemplar network of schools with an instructional and cultural vision rooted in an anti-racist and pro-Black framework. The following represents Envision Schools’ vision for 21st-century skills, character traits, and cognitive and social-emotional skills that learners need for success in college, career, and life.

• Knowledge and Love of Self and Land
• Collectivism
• Critical Thinking
• Self Determination
• Criticality
• Leadership

Who You Are

• You are equity-focused. You are unapologetic about your deeply held belief that all children can achieve. You believe that anti-racist and pro-Black practices and frameworks are essential to change the status quo for all students.
• You are collaborative. You make decisions in partnership with others, focused on what is best for the students.
• You are invested in our core values. You hold high expectations for the entire school community. You examine your own biases in your pursuit of equity for all.
• You are entrepreneurial. You enjoy building processes and initiatives from the ground up and take initiative to solve problems as they emerge. 
• You are comfortable with ambiguity. You understand that opportunities often require creativity and navigating the unknown and thrive off problem solving complex problems that may not yet have solutions.

Position Summary:

The Office Manager is a self-directed, team-oriented individual with a strong attention to detail and excellent technology skills. The Office Manager is responsible for overseeing the middle and high school's compliance reporting, student data, and manages the front offices at our middle and high schools.  The Office manager provides administrative support and special project management to support the school community and administrative team. This person reports to the Principal.

RESPONSIBILITIES:

Operational Leadership:

• Maintain student, office, and accounting files
• Coordinate special events and projects
• Send out regular communications to families
• Coordinate process of finding substitute teachers
• Provide oversight to volunteers
• Oversee school meal program.
• Manage phone coverage, including answering phones directly and managing volunteer staff.
• Manage communication to the school community through SchoolMessenger
• Delegate key tasks to an administrative assistant; support high-quality completion

Data and Reporting:

• Manage student records, including updating daily attendance in PowerSchool, monthly attendance reports, and printing grades from Illuminate.
• Work with Envision Education Support Office staff to create reports to support meeting state and federal compliance requirements.
• Administer procedures for accounts payable, monthly timesheets for payroll, and other financial activities.
• Provide budget-tracking support for the Principal.
• Manage state reporting of student data through CALPADS.

QUALIFICATIONS:

• A Bachelor’s Degree 
• 2 years directly related experience in an educational setting, or a non-profit organization.
• Bilingual (English/Spanish) proficiency is preferred.
• Ability to work in a fast-paced, dynamic environment independently and as a team member is required.
• Experience working successfully with children, parents and families, especially African American, Latino, Arabic, and immigrant families
• Strong oral and written communication and interpersonal skills, accuracy, discretion, and a willingness to learn are essential.
• Must have proven attention to detail and time-management skills. Must be organized, detail oriented and able to multitask.
• Experience supervising other staff is a plus. Strong computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Google spreadsheets, Gmail, Google Documents) - are necessary. Experience with PowerSchool or another information database system is strongly preferred.

COMPENSATION & BENEFITS:

12 month position, the salary range is $70,000-$80,000 and is dependent upon years of aligned experience and credentials. The total compensation package for Envision teachers also includes:

• Paid sick and personal leave.
• Excellent health benefits package with employer contribution to benefits
• Optional Flexible Benefits Plan, including dependent care, medical care, parking, and commuter benefits.
• 403b Plan 
• Life Insurance at no cost to employee

As an equal opportunity employer, we believe deeply in diversity and are committed to creating an inclusive environment for all people. Envision recruits, employs, compensates, and promotes regardless of race, religion, color, national origin, gender, disability, age, veteran status, and the many other characteristics that make us diverse.

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