School of Nursing - Clinical Coordinator & Compliance Officer/Administrative Assistant - Concordia University Wisconsin/Ann Arbor

Concordia University is a Lutheran higher education community committed to helping students develop in mind, body and spirit for service to Christ in the Church and in the world.

Position Summary

Concordia University seeks applications for a full-time, staff, exempt position of Undergraduate Clinical Placement and Compliance Coordinator and Administrative Assistant (CPCC-AA) for the School of Nursing on the Ann Arbor, MI campus.

50% of the CPCC-AA position involves finding and retaining quality clinical education sites, coordinates students' clinical placements, arranges preceptors, and is responsible for securing, assigning, orienting, and mentoring adjunct clinical faculty who oversee the students in clinical. The position requires extensive cooperation and collaborative relationships with professionals in the clinical agencies, CUAA nursing team members, and the chair. The CPCC tracks and communicates clinical health requirement status of all students, faculty, and adjunct instructors to ensure compliance with site requirements. The CPCC will assist the Academic Nursing Advisor to provide nursing academic advising for undergraduate nursing students.

50% of the CPCC-AA position involves providing administrative and clerical support to the department Chair and nursing department staff/faculty. The CPCC-AA provides all necessary organizational support and is responsible for a variety of tasks.

Job Duties & Responsibilities

Responsibilities to the University

Clinical Co-ordinator + Compliance:

• Attends all team meetings
• Presents matters of concern to the Chair
• Leads recruitment of clinical adjunct faculty by
• Identifying future personnel needs
• Interviewing prospective faculty adjuncts and preceptors
• Contacting references and licensure of qualified applicants
• Making recommendations for hiring to the Chair
• All other duties as assigned
• Provides administrative support for copying, faxing, large-scale mailings, typing and print jobs
• Maintains accreditation, faculty and student files and reports
• Orders and maintains office supplies. Assists with budgeting and recordkeeping
• Supports Sigma Theta Tau (nursing sorority) and other student group functions
• Makes travel arrangements and administrative support for faculty and student trips
• Manages Assessment Technological Institute ordering, student account charges and dissemination of materials
• Other related responsibilities as assigned

Responsibilities to the Nursing Program

• In collaboration with the Chair, establishes, revises and implements clinical faculty-related hiring and orientation processes and policies
• Communicates clinical site and clinical instructor needs with the Chair
• In collaboration with the clinical course coordinators and Chair, determines clinical and preceptorship needs for next academic year course offerings
• In collaboration with the clinical contract coordinator, communicates the specific requirements needed to initiate and maintain contractual agreements with affiliating agencies
• Provides information to the Chair and administrative assistant to issue clinical adjunct faculty contracts
• Communicates with clinical agency personnel each semester to monitor and evaluate clinical site
• Orients, mentors, and debriefs with all clinical adjunct faculty in conjunction with the clinical coordinators
• Assigns appropriate clinical faculty to clinical agency sites
• Organizes and maintains clinical course and compliance student files
• Manages, tracks and communicates clinical health requirement status of all students, faculty, and adjunct instructors to ensure compliance with site requirements using ACEMAPP
• Communicates with Chair to verify that clinical requirements are met for all clinical students
• In collaboration with the Chair, facilitates management of the clinical schedule, and communication and documentation of student clinical placements to students and clinical sites
• Serves as liaison between the Undergraduate Program and clinical agencies to establish and maintain the student clinical placement process, including all reports and/or documents required by the agency
• Facilitates clinical instructors and students in completing site-specific clinical requirements
• In collaboration with the Chair and clinical course coordinators, establishes, revises and implements student clinical practicum-related policies for inclusion in the Student Clinical Resource Guide
• Completes course/section scheduling and provides information to the Nursing Chair.

Administrative assistant

Job Duties and Responsibilities

• Answers main line for nursing department, responds or forwards direct requests for information for undergraduate program
• Assists the university admissions staff and nursing department faculty with student recruitment and advising
• Maintains master calendar of in-house meetings and provides meeting support as needed
• Maintains and updates student database as needed and maintains confidential files on all students
• Receives and distributes all mail and coordinates outgoing mail, including courier services and interoffice mail
• Assists in preparation of confidential reports for various standing committees
• Provides administrative support for copying, faxing, large-scale mailings, typing and print jobs
• Organizes work for student worker and part time administrative assistant
• Maintains accreditation, faculty and student files and reports
• Orders and maintains office supplies. Assists with budgeting and recordkeeping
• Supports Sigma Theta Tau (nursing sorority) and other student group functions
• Makes travel arrangements and administrative support for faculty and student trips
• Manages Assessment Technological Institute ordering, student account charges and dissemination of materials
• Other related responsibilities as assigned

Knowledge, Skills, & Abilities

• Excellent organizational abilities, professional written and oral communication skills
• Knowledge and skill in the use of Microsoft Office, Outlook, Excel, Access and Word with other software as appropriate
• Ability to work independently and maintain a schedule
• Excellent interpersonal communication skills
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Education & Experience

• Bachelor's degree preferred

Physical Demands/Equipment (Click to View)

Compensation & Benefits

This is a full-time, exempt (salary) staff position. The starting wage is dependent upon individual qualifications and experience. Concordia University benefit options include, but are not limited to the following:

• Health, Dental and Vision Insurance
• Personal Spending Account, Flexible Spending Account, and/or Health Savings Account
• Disability and Survivor Plan
• Retirement Pension Plan
• Retirement 403(b) Savings Plan
• Basic Life and Supplemental Life Insurance
• Accidental Death and Dismemberment Coverage
• Critical Illness and Accident Insurance
• Tuition waiver benefits (available for employees and their qualified dependents)

Compensation and Benefit Details

Application Instructions

To receive full consideration, all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin, please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 70 undergraduate majors, over 40 master's degree programs, and 4 doctoral programs. There are also a variety of accelerated evening and e-learning programs.