Scheduler / Planner - Princeton University

This multi-faceted, trade shop level-based Maintenance Planner/Scheduler position enhances departmental workflow productivity and execution of maintenance repair activities by providing efficient and effective planning, scheduling, and coordinating of all non-emergency maintenance work; accomplished through the use of the campus CMMS (computerized maintenance management system), shop resources, and coordination and communication between maintenance shops and customers.

The incumbent will improve workforce productivity by anticipating and eliminating potential business disruptions through effective job planning, communication, organization and documentation of appropriate records.

The incumbent will also promote the effective training and use of the campus CMMS system (Maximo), including work order quality control, development and implementation of Preventive Maintenance (PM) programs.

Work Management 

• Develop job plans, provide schedules, and coordinate shop repairs to balance campus work requirements and maintenance resource constraints through the effective use of the campus CMMS and coordination with shop leadership. Specific duties include, but are not limited to data gathering, PM and corrective work development and scheduling, job safety plans, route planning, data table entry and maintenance, and evaluation of the effectiveness and accuracy of the preventive maintenance program including resource leveling and overall program efficiency.
• Review all work requested as a quality control function, and determine the validity, accuracy and clarity of information. Engage in the proper prioritization, planning, and scheduling of work as required.  Provide recommendations related to the strategic shifting of resources based on workload forecast. Create and assist in managing multi-shop work orders, working with shop supervisors to ensure work orders are created, scheduled and completed.
• Assist in organizing training efforts in areas related to workflow processes and effective use of the campus CMMS. Assist in identifying and recommending training needs.  Assist with onboarding new employees with regard to the use of the CMMS.
• Assist in the planning, scheduling and execution of seasonal departmental support programs such as Dorm Readiness, University Reunions, Student Move-In, and Housing Turnover and other campus events as needed.

Asset Management 

• Coordinates and works with the Asset Management Team with creating/decommissioning assets, updating asset information, creating asset tags, and developing associated PM tasks.  Participates in construction site walk throughs and inspections.

Safety Advocate/Workplace Safety 

• Ensure that job plans and tasks contain specific safety requirements including personal protective equipment and safe work procedures.

Liaison between shops and key campus contacts 

• Ensure that all departments and customers served by shop personnel are provided with well planned, communicated, and executed work schedules, which are efficient and least disruptive to the campus business and academic operations.

Documentation 

• Responsible for the implementation and maintenance of a planner reference system (library) of workflow and processes in order to simplify the planning of jobs. Provide support to ensure that CMMS data records are accurate and properly maintained.

Workflow analysis and reporting 

• Utilize CMMS to generate management reports to measure work-related benchmarks and metrics that indicate the most effective and efficient approach to work scheduling and execution. Generate operational, summary and trend reports to departmental leadership.  Reports may include labor tracking and overtime analysis.  Ensure compliance with departmental business rules.

Campus responder 

• Respond to campus as an essential employee when required.

To perform this job successfully the incumbent must be able to perform the essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• An earned high school diploma or equivalent.
• Possess more than 3 years of journey level trade experience or have the equivalent knowledge and experience in an educational, institutional, or manufacturing facilities environment.
• Demonstrated ability to accurately estimate shop labor hours, material requirements, and skills required to effectively complete work tasks.
• Solid knowledge of maintenance planning processes.
• Possess strong knowledge of facilities operations with an understanding of organizational metrics and benchmarks.
• Knowledge, understanding, and skill in the use of a CMMS program in a maintenance operation. A minimum of two years’ experience required.
• Possess a technical background including competency with the Microsoft Office Suite of programs.
• Knowledge about planning and organizing of safe work practices and procedures.
• Demonstrated effective communication and customer service skills with the ability to interact in a positive and collegial manner with others to form strong professional working relationships and communicate execution of work plans.
• Demonstrated ability to multitask with a proven record as a self-starter.
• Demonstrated solid organizational and planning skills.
• Ability to function in an essential personnel role, which may include an extended on-campus presence during campus, local, regional or national emergencies.
• Possess a valid driver’s license.

Preferred Qualifications:

• Significant (more than 5 years) journey level experience in a commercial, industrial, or educational facility maintenance trade organization.
• Experience and established competency with IBM Maximo.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to climb ladders and have the physical dexterity to climb into tight, awkward, restricted areas and occasionally around obstacles.
• Must be able to look at facilities issues near live electrical equipment, rotating machinery and other mechanical systems.
• Must be able to work at a computer workstation for extended periods.
• Must have visual ability, plus hand and finger dexterity to operate a computer keyboard and other office equipment.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS