San Francisco Branch Administrator at AX9 Security Inc.

We are looking for an organized and proactive Administrative Assistant to join our team and help manage daily operations at one of our security branch offices. If you thrive in a fast-paced environment and have a passion for providing excellent administrative support, we encourage you to apply. 

Key Responsibilities 

• Ensure smooth office operations by providing day-to-day administrative support. 

• Manage incoming calls, direct inquiries, schedule appointments, and assist visitors. 

• Handle and respond to emails and other forms of communication in a timely manner. 

• Prepare and edit a variety of documents, reports, and correspondence. 

• Maintain and update databases and spreadsheets with accurate information. 

• Prepare meeting agendas, take meeting minutes, and assist with follow-up tasks. 

• Coordinate meeting logistics, including room setup and catering arrangements. 

• Use office software to create and edit documents, presentations, and reports. 

• Maintain office equipment such as printers, copiers, and fax machines. 

• Safeguard sensitive information, ensuring confidentiality and adherence to privacy policies. 

• Prioritize and manage multiple tasks to meet deadlines in a dynamic environment. 

• Provide a professional and welcoming atmosphere for staff and visitors. 

• Enter and manage employment data in company databases. 

• Support HR processes, including assisting with employee inquiries and disciplinary processes. 

• Coordinate onboarding for new hires, including orientation planning. 

Qualifications 

• 1 year plus Hr experience.

• Experience with employee files and confidentiality. Handling of onboarding and employee orientation.

• Office administration experience 2 plus years

• Strong proficiency in Microsoft O365 Suite

•  Experience with PayCom and TrackTik or similar HRIS systems.

• Excellent organizational skills, with the ability to handle multiple tasks simultaneously. 

• Experience with calendar management, email systems (such as Outlook), and office procedures. 

• 5+ years of customer service experience (preferred). 

• Ability to maintain confidentiality and handle sensitive information with care. 

• Strong communication and interpersonal skills. 

Job Details 

• Type: Full-Time 

• Pay: $36.00 - $46.00 per hour 

• Hours: 40 hours per week 

• Location: Onsite, San Francisco, CA 94103