Sales Project & Rental Administrator - Quinn Company

Overview

The Sales Project & Rental Administrator will administer and assist with all new sales project and rental documentation and non-technical project support needs and processes to ensure customer projects are being executed efficiently and properly to ensure the maximum customer satisfaction. Responsible for interdepartmental communication with all sales and rental project support entities to ensure documentation is being completed accurately and completely. Will assist with execution of processes and maintenance of documents and records on all current, past and future customer projects.  Will assist with, or complete all purchasing of, project equipment, materials, and services needed per the scope of the projects. Follow up with the Quinn Power Systems service department and any third party partners to collect all reports and project specific documentation as noted below, and performs the following essential job functions.

Wages

Starting wage will depend on experience and education. $19.24 - $27.91

Responsibilities

Essential duties and responsibilities include the following

• Prepare new customer credit approval requests for new sales projects, if needed
• iMACS new sales order entry and administration to include the following:
  • Review sales documentation for completeness and accuracy
  • Identify and follow up with any areas of concern such as customer PO language that might be inconsistent with quoted language (‘per plans and specs’)
  • Ensure proper cost budget, sales pricing, discounts, etc. are included.
  • Check CSQ quote information for completeness and accuracy
    • Ship to address
    • Customer information
  • Make sure all vendor quotes are saved in the project folders
  • Ensure ID delivery dates are entered and accurate based on project details
• Assist with Power Rental sales quotes
• Follow up with customers on HFA submittals to ensure we are releasing equipment as needed
• Create vendor PO’s for third party items needed and requested by PM’s
• Receive PO’s for third party items that are received and can have invoices paid
• Liaison with Quinn Accounts Payable Department on any past due vendor invoices that need to be paid
• Manage any freight damage or equipment damage and quality issues with freight carriers and vendors.
• Arrange pick-up and delivery of factory equipment per project requirements
• Create & receive PO for freight vendors for freight needs
• Create Bills of Lading for freight / movement of equipment. Communicate with inventory coordinators so they can be aware of inventory movement
• Review SMA-X report for accuracy of month by month revenue planning. Check with PM’s for any updates.
• Review project financial summary for any necessary updates / accuracy when planning to deliver equipment to the customer.
  • Check to see if any PCR’s need to be created for budget changes
  • Check to see if the budgeted sales GP is at risk of exceeding that max GP limit for any factory discounts
  • Check for all signed Bills of Lading to ensure we have back up for invoicing if audited
• Upon receiving notification from the Project Manager, send the pre-start checklist to the customer and advise they must return a completed checklist before we can schedule startup with the service department.
  • Review completed checklist with the Project Manager and, if sufficiently completed, schedule startup with the service department.
  • Confirm startup dates and startup scope with the Project Manager.
  • Confirm startup with the service department one week prior to startup event.
  • Second confirmation with the service department one day before startup event.
  • Communicate ASAP to the Project Manager any startup schedule or scope issues.
• Ensure the SIMSi delivery date (Quinn startup date) is entered per the instructions of the Project Manager after startup.
• Request and receive all service reports and other service related documentation for the project. Scan and file the service documents in the project service folders.
• Send project completion letter to the customer.
• Work with Sales Operations Coordinators to complete SPAR washout requests to advise if projects are complete and if the washout can be completed.
• Assist with project closeout documents such as test reports, O&M manuals, etc.
• Perform other duties as assigned by management

Qualifications

High school diploma or general education degree (GED) and three to five years prior related experience and/or training; or equivalent combination of education and experience. College coursework and previous project support administration experience a plus.

Quinn is an Equal Opportunity Employer M/F/V/DV

Quinn Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, all applicable veteran status or disabled veteran status. Quinn Group, Inc. has established an Affirmative Action Plan to promote the employment and advancement of members of those covered groups identified by statute and regulations, including minorities, women, qualified disabled individuals and all Veterans and disabled Veterans  

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